Senior Office Specialist - Emergency Services

Utah County Government; United States; On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Pension plan

Tax-Advantaged savings

HSA

Paid holidays

Dental insurance

EAP

Job summary

Utah County Government's Emergency Services seeks a Senior Office Specialist – Operations to support grant applications, maintain records, and provide admin support across programs. Responsibilities include processing state and FEMA documents, tracking purchase orders, training staff, and aiding audits.

The role offers weekday hours, competitive starting pay, and benefits. Requires a high school diploma and 5+ years clerical experience, with 2+ years in related duties; equal opportunity

Qualifications

• Five or more years of general clerical support experience.
• Two or more years of experience directly related to the duties of the position.
• Ability to organize, maintain accurate records and handle multiple administrative responsibilities.
• Ability to train and provide guidance to others.

Responsibilities

• Assist with state and FEMA grant applications, documentation, and quarterly reimbursement requests.
• Maintain accurate records and files for audits, including expenses, training, mileage, equipment, and supplies.
• Provide administrative and secretarial support to Emergency Services programs and divisions.
• Coordinate office procedures and practices.
• Enter and track purchase orders and assist with forms, filing, copying, and other office functions.
• Help create and maintain training manuals and materials.
• Maintain Search and Rescue incident records for reporting, statistics, and grant reimbursement.
• Train and provide guidance to other staff as needed.

Skills

Clerical experience

Recordkeeping

Administrative support

Training others

Purchase orders

Education

High school diploma

Job description

Senior Office Specialist – Operations | Emergency Services

Posting Date: September 28, 2026
Closing Date: Until filled

Starting Pay: Grade 718 $20.62 - $23.74 Hourly (based on education and experience)
Schedule: 8 a.m. - 5 p.m., Monday - Friday

Key Responsibilities

• Assist with state and FEMA grant applications, documentation, and quarterly reimbursement requests.


• Maintain accurate records and files for audits, including expenses, training, mileage, equipment, and supplies.


• Provide administrative and secretarial support to Emergency Services programs and divisions.


• Coordinate office procedures and practices.


• Enter and track purchase orders and assist with forms, filing, copying, and other office functions.


• Help create and maintain training manuals and materials.


• Maintain Search and Rescue incident records for reporting, statistics, and grant reimbursement.


• Train and provide guidance to other staff as needed.

Job Requirements

• High school diploma or equivalent.


• Five (5) years of general clerical support experience.


• At least two (2) years of experience directly related to the duties of the position.


• Equivalent combinations of education and experience may be considered.


• Ability to organize, maintain accurate records, and handle multiple administrative responsibilities.


• Ability to train and provide guidance to others.

Benefits Package Includes

• 100% paid premiums for health insurance


• Up to 6.2% match in your 401(k)


• Utah Retirement Systems (Pension and 401(k) options)


• Pre-tax savings


• Health Savings Account (HSA)


• Fourteen (14) paid Holidays


• Dental and Vision Insurance


• Employee Assistance Program

It is the policy of Utah County Government to assure equal employment opportunity to its employees and applicants for employment without regard to race, color, religion, national origin, disability, age, sex, sexual orientation, genetic status of gender identity.

UTAH COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER