Senior Office Operations & Events Coordinator

Brandeis University; Waltham (MA); On-site; USD 42,000 - 45,000; Full time

Job summary

Brandeis University in Waltham, MA is seeking a Senior Department Coordinator to support the Vice President for Student Affairs Office. The role involves wide administrative duties, calendar management, travel arrangements, and liaison with campus and external partners.

Required are 1–3 years in administration and a high school diploma or GED ( Associate’s/Bachelor’s preferred). Proficiency in MS Office and Google Workspace, Zoom, Box, plus strong organization and communication skills are

Qualifications

• High school diploma or GED required; Associate’s or Bachelor’s degree preferred.
• 1–3 years of administrative or coordination experience; higher education experience preferred.
• Proficiency in Microsoft Office; familiarity with Google Workspace, Zoom, Box; calendar management.

Responsibilities

• Performs a variety of routine to complex administrative duties, e.g., ordering supplies, obtaining signatures, vendor creation, processing payments, booking travel, and managing expense requests.
• May prepare packets of information, create meeting minutes, and other information for targeted audiences with minimal direction.
• Coordinates and schedules a wide variety of nuanced, high impact meetings and events, with responsibility for all related logistics with minimal direction.
• Maintains calendars for the VPSA team.
• Maintains appropriate databases, e.g., divisional staff listservs, reports, and effectively tracks email responses, expenses, and other inquiries to the VPSA Office etc.
• Maintains Student Affairs website and ensures related information is accurate and current.
• Independently provides complex administrative support for a variety of projects using Excel, PowerPoint, MS Office and other applications to generate reports, summaries and presentations.
• Acts as a front-line resource to greet visitors to the office, respond to questions about departmental/divisional operations, and applying in-depth knowledge of Student Affairs and University processes and procedures.
• Builds effective, collaborative working relationships across campus to accomplish objectives and manages inquiries from faculty, students, staff, university administration, and external constituents.

Skills

Organizational skills

Time management

Written and verbal communication

Professional judgment and discretion

Education

High school diploma or GED

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Zoom

Box

Job description

Brandeis University in Waltham, MA is seeking a Senior Department Coordinator to support the Vice President for Student Affairs Office. The role involves wide administrative duties, calendar management, travel arrangements, and liaison with campus and external partners.

Required are 1–3 years in administration and a high school diploma or GED ( Associate’s/Bachelor’s preferred). Proficiency in MS Office and Google Workspace, Zoom, Box, plus strong organization and communication skills are