Senior Office Manager - Phoenix, AZ

The Lane Construction Corporation; Phoenix (AZ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits package

Opportunities for growth

Job summary

The Lane Construction Corporation in Phoenix, Arizona is seeking a qualified candidate for an office management role to oversee payroll, HR functions, and job cost accounting. The ideal candidate will have at least 8 years of experience and a strong background in accounts payable as well as team management.

This position supports project staff with administrative tasks, manages subcontractor relationships, and ensures compliance with safety and documentation regulations.

Lane Construction offers a comprehensive benefits package and values diversity in the workplace.

Qualifications

• 8 years of experience required.
• Experience in office management and payroll accounting.
• Strong competencies in onboarding and offboarding processes.

Responsibilities

• Manage payroll, AP/AR, and job cost accounting.
• Handle HR functions including onboarding and compliance.
• Oversee subcontractor insurance and financial documentation.

Skills

Accounts Payable – Process Invoices

Team Management

Communication

Integrity

Problem Solving

Education

High School Diploma or GED

Tools

JDE

Concur

Job description

About Lane Construction

Lane Construction is one of America's leading construction companies, specializing in large, complex civil infrastructure. For 135 years, it has contributed to the development of the country's transportation systems including the Interstate Highway System and a vast network of roads, bridges, airports, metros, and railways. Lane specializes in mobility, tunneling, and water resources to address sustainable development and climate change adaptation challenges.

Description

• Manages payroll, AP/AR, fuel and equipment, and job cost accounting, including certified payrolls and reporting.
• Handles HR functions: onboarding, tracking, changes, benefits, records, attendance, and compliance.
• Maintains CDL driver records and FMCSA screenings; oversees drug tests, MVRs, and E-Verify.
• Manages subcontractor insurance, credit applications, lien waivers, and MDOT contract closeouts.
• Collaborates with Supply Chain on procurement and supervises job cost entries, adjustments, and accruals.
• Assists Safety Supervisor with claims, OSHA reporting, and safety incentives.
• Supports project staff with software platforms and systems.
• Oversees CCIP/OCWIP/OCIP enrollments, man-hour reporting, and audit compliance records.
• Tracks equipment costs, fuel card usage, and asset transfers in JDE and Wheels.
• Handles rental letters, travel arrangements, vehicle registrations, toll passes, and wireless line management.
• Processes vendor statements and monthly fuel reports.
• Provides IT support to field staff and general support to project leadership.
• Leads office accounting staff; chairs quarterly Office Manager meetings.
• Mentors and evaluates office personnel performance.
• Performs other duties as assigned.

Education

High School Diploma or GED

Employment Conditions

8 years of experience

Physical Requirements

Field/Operations Office

Competencies

• Offboarding
• Accounts Payable – Process Invoices
• Training
• Onboarding
• Site Maintenance
• Payroll
• Concur
• Integrity
• Working for Inclusion
• Communication
• Continuous Improvement
• JDE
• Reporting
• Team Management
• Policies and Procedures
• Problem Solving

Benefits & Equal Opportunity

Lane Construction offers a comprehensive benefits package with an excellent opportunity to grow and be part of one of the most respected names in the construction industry. Lane is an Equal Opportunity Employer.