Senior Office Coordinator – Lake Oswego (32-40 hrs)

RH2 Engineering, Inc; Lake Oswego (OR); On-site; USD 44,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

PTO

401(k) with match

ESOP

HSA

Job summary

RH2 Engineering, Inc. in Lake Oswego is seeking an Office Coordinator to support their Lake Oswego office with 32 to 40 hours per week. The role provides comprehensive administrative support to ensure efficient operation and day-to-day support for RH2 staff and CSNW.

The Office Coordinator also supports the Office Manager/EVP and liaises with facilities and purchasing. Ideal candidates will have 5+ years of admin experience, an associate degree (bachelor’s preferred), and strong MS Office

Qualifications

• Minimum five years of progressively responsible administrative experience in a professional office environment.
• Associate's degree required; Bachelor’s degree preferred.
• Strong proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint; PDF tools; and collaboration tools such as Teams and SharePoint.
• Experience preparing, formatting, and proofreading professional documents using Word and Excel is preferred.
• Excellent verbal and written communication skills with staff, leadership, clients, vendors, and external contacts.

Responsibilities

• Serve as a key point of contact for the Lake Oswego office; manage emails, calls, packages, mail; assist with scheduling; coordinate conference room setup; maintain a professional office environment.
• Provide administrative support to the Office Manager/EVP; prepare correspondence; assist with follow-up and action items; coordinate information and requests; support special projects and office initiatives.
• Serve as the primary contact with property management for on-site facility issues; communicate updates and potential impacts to staff.
• Coordinate maintenance and service for office equipment; oversee copiers and shared equipment.
• Partner with Facilities and Purchasing at corporate to maintain inventory and purchase supplies for the Lake Oswego office.
• Assist with new employee office setup and onboarding; help create a welcoming experience for new staff.
• Participate in special assignments and office events; coordinate planning, setup, and breakdown.
• Identify opportunities to improve office processes and support; implement solutions.
• Perform other duties as assigned.

Skills

Office administration

Microsoft Office

Communication skills

Time management

Professional staff support

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Teams

SharePoint

Outlook

Word

Excel

PDF tools

Job description

RH2 Engineering, Inc. in Lake Oswego is seeking an Office Coordinator to support their Lake Oswego office with 32 to 40 hours per week. The role provides comprehensive administrative support to ensure efficient operation and day-to-day support for RH2 staff and CSNW.

The Office Coordinator also supports the Office Manager/EVP and liaises with facilities and purchasing. Ideal candidates will have 5+ years of admin experience, an associate degree (bachelor’s preferred), and strong MS Office