Senior Office Assistant, Faculty Support

Pasco-Hernando State College; Wesley Chapel (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Pasco-Hernando State College in Florida seeks an administrative assistant to support faculty with clerical tasks and general office duties. The role focuses on filing, scheduling, communications, and ensuring the security of materials.

You will handle word processing and data entry, assist the Associate Dean, and provide test proctoring and room scheduling support as needed. Strong MS Office skills and high school diploma required.

Qualifications

• Proficiency with Microsoft Office suite and email.
• Accurate data entry and word processing skills.

Responsibilities

• Types, processes, and files all academic support requests for faculty.
• Creates and disseminates campus communications on events and due dates.
• Provides test proctoring services.
• Orders and maintains textbooks and supplemental materials for faculty.
• Operates office equipment and handles telephone duties.
• Provides administrative support for the Campus Associate Dean.

Skills

Microsoft Office

Word

Excel

PowerPoint

Outlook

Data entry

Education

High School diploma or GED

Job description

Assists faculty with clerical work and provides administrative support for the Associate Dean.

ESSENTIAL DUTIES AND RESPONSIBILITIES

These requirements are a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as an exhaustive list of specific duties and responsibilities. Management may direct employees to perform job-related tasks other than those specifically presented in this description.

1. Types, processes, and properly files all academic support requests, and related materials for full-time and part-time faculty.
2. Creates and disseminates communication to campus faculty to inform on events and to remind of administrative due dates.
3. Provides test proctoring services.
4. Orders and maintains all textbooks and supplemental materials for faculty.
5. Types, files, answers the telephone, and performs other office functions, as assigned.
6. Responsible for the security of tests, memoranda, letters, evaluations, and other Faculty materials.
7. Takes messages, telephones students, and assists with all other activities as may be necessary to support faculty functions.
8. Assists the Campus Provost's Administrative Assistant as requested and fills in for the Campus Provost's Assistant as needed.
9. Assists with scheduling of rooms, as requested.
10. Operates scanner, computer, photocopier, fax, and other related equipment.
11. Provides general administrative support functions for the Campus Associate Dean.
12. Provides clerical work with special emphasis on word processing accuracy and data entry (For Banner and other programs).
13. Performs other duties as assigned.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS / QUALIFICATIONS

• Standard High School diploma or GED

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of microcomputer application software including Microsoft operating systems and the use of email.
• Experience using Microsoft Office products with emphasis on Word, Excel, PowerPoint, and Outlook.

CERTIFICATIONS, LICENSES & REGISTRATIONS

• None

SUPERVISORY RESPONSIBILITIES

• None

PREFERRED QUALIFICATIONS

• None