Senior Office Assistant: Admin & Records Support

University of California; Long Beach (CA); On-site; Full time

Job description

SENIOR OFFICE ASSISTANT

AT-A-GLANCE POSITION INFORMATION

• Type of position: Full time (40 hours/week) / Bargaining Unit
• Schedule: Monday - Friday, 8:00 am - 5:00 pm
• Location: Will support both campuses, but could be located at either the Liberal Arts Campus (LAC) or Trades, Technology, and Community Learning Campus (TTC)
• Salary: Range 22, $4,291.05 – $5,268.05 Monthly
• *Eligibility list: Will be valid for 12 months once approved or ratified by the Personnel Commission. We reserve the right to use the eligibility list for vacancies (permanent and temporary) in this classification as well as related classifications
• Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case‑by‑case basis; however, requests are typically capped at Step 3.
• Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.

GENERAL PURPOSE

Under general supervision, performs a wide variety of moderately complex clerical, office support, and records management duties in a District department; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

Senior Office Assistants are responsible for independently performing office clerical and administrative support functions ranging in difficulty from simple to moderately complex requiring general knowledge of College and department or program policies and procedures. Assigned work requires the use of judgment in selecting appropriate procedures and solving routine to non‑routine problems based on knowledge gained through experience. Senior Office Assistant is distinguished from Administrative Assistant in that incumbents in the latter class provide complex, diverse and confidential secretarial, administrative and support services to department directors, managers or other staff at or above that level and/or perform a variety of difficult, specialized administrative and technical support functions that require a thorough knowledge of the terminology, procedures and practices for their functional areas.

RESPONSIBILITIES

Join the Long Beach Community College District as a Senior Office Assistant, where you’ll perform a wide variety of moderately complex clerical, office support, and records management duties in support of assigned departments and programs. Prepare and maintain correspondence, reports, records, and databases; provide front‑line customer service to students, staff, and the public; coordinate meetings, workshops, and events; manage files and office records; support scheduling activities; and assist with departmental purchasing, supplies, and other administrative operations.

LBCC is recruiting for two (2) Senior Office Assistant positions: one (1) in Counseling and one (1) in Fiscal Services. This position requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities while providing accurate, responsive, and professional support in a busy office environment.

EDUCATION, TRAINING AND EXPERIENCE

Graduation from high school or G.E.D. equivalent; and two (2) years of increasingly responsible office administrative or secretarial experience; or an equivalent combination of training and experience.

Experience is evaluated on the basis of a verifiable 35 hour week, unless specified otherwise. Prorated part‑time experience may be acceptable.

LICENSES, CERTIFICATES & SPECIAL REQUIREMENTS

May require a valid California driver’s license and the ability to maintain insurability under the District’s vehicle insurance policy.

DISABILITY ACCOMMODATIONS

Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least 5 (five) days prior to the closing date, by calling [phone] or emailing [e-mail].

EEO & FAIR CHANCE STATEMENTS

The Long Beach Community College District is an Equal Opportunity Employer that is committed to the principles of equal employment opportunity and equity‑minded hiring practices. We ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics.

Fair Chance Statement: We are deeply committed to equity and creating access to meaningful opportunities for all individuals, regardless of their past. We recognize the systemic challenges that formerly incarcerated individuals face when re‑entering the workforce and are committed to supporting their journey toward finding successful and fulfilling careers.

CONTACT INFORMATION

For further information on the position, please contact [phone] or [phone].