Senior Office Administrator & Projects Lead

Vesta Property Services Inc; Sun City Center (FL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision

Life insurance

Disability insurance

401K

Health Savings Account

Flexible Spending Account

Pet discount

Counseling services

Legal advice

Professional development

Referral program

Job summary

Vesta Property Services Inc invites applications for the Lead Office Administrator to oversee administrative functions within our Florida facility. Responsibilities include supervising staff, managing filing systems, handling confidential information, coordinating meetings, and supporting cross-department projects.

The role requires strong organization, communication, and independent judgment to prioritize a diverse workload and improve office practices. Travel may be required.

Qualifications

• High school diploma required.
• 3-5 years of prior administrative experience.
• Occasional travel may be required.

Responsibilities

• Trains and supervises admin staff.
• Maintains filing system and organizes large volumes of information.
• Sorts and distributes mail; drafts responses by phone or email.
• Responds to information requests and handles routine/non-routine inquiries.
• Acts as liaison with other departments and external agencies.
• Manages confidential information and supports special projects.
• Project management for special initiatives (e.g., background checks, certificates).
• Types and designs general correspondences, memos, charts, graphs, and business plans; proofs copy.

Skills

Administrative experience

Communication

File organization

Multitasking

Travel flexibility

Education

High school diploma

Tools

Office software

Job description

Vesta Property Services Inc invites applications for the Lead Office Administrator to oversee administrative functions within our Florida facility. Responsibilities include supervising staff, managing filing systems, handling confidential information, coordinating meetings, and supporting cross-department projects.

The role requires strong organization, communication, and independent judgment to prioritize a diverse workload and improve office practices. Travel may be required.