Senior Office Administrator General Admin

Builders FirstSource; Fresno (CA); On-site; USD 52,000 - 74,000; Full time

Job summary

Builders FirstSource is seeking an office supervisor to guide and coordinate day-to-day office operations. This role oversees purchasing, payroll, reporting, and accounting tasks to ensure accuracy and timeliness across the location.

Responsibilities include HR coordination, training, safety compliance, and maintaining filing systems while collaborating with multiple departments. The position requires strong MS Office skills and the ability to lead a team in a fast-paced environment.

Qualifications

• High School Diploma or GED; Associates degree in relevant field preferred.
• 3-5 years of related experience
• Or equivalent combination of education and experience.

Responsibilities

• Supervise activities of associates to ensure completeness, accuracy, and timeliness.
• Monitor and implement internal control procedures.
• Assist location management with reports and data entry for productivity measurements.
• Oversee inventory control, annual physical inventories, and cycle counts.
• Prepare accounting reports, purchase orders, and reports; assist with posting A/R and A/P as needed.
• Coordinate day end/month end/case reconciliation and general reporting.
• Coordinate HR functions: recruiting, training, compensation, safety, and EEO/AA.

Skills

Analytical skills

Written communication

Customer service

Team player

MS Office

Tech-savvy

Problem solving

Adaptability

Attention to detail

Education

High School Diploma or GED

Associate degree in relevant field preferred

Job description

Ignite your career at Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make the dream of home ownership more achievable every day. At BFS, you'll be equipped with all the tools, training, and resources you need, and you'll be empowered to try new things, gain new experiences, and build a career with unlimited horizons.

PURPOSE

Guides, coordinates, and supervises activities involved in the administration of day to day office operations to include preparing accounting reports, posting A/P, A/R, purchase orders, and various reports. Ensures accuracy, timeliness, and completeness while providing administrative management and support in a wide variety of tasks for the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supervise various activities of associates to ensure completeness, accuracy, and timeliness. Manage purchasing activities and computer maintenance operations.
• Monitor and implement internal control procedures.
• May assist location management team with reports and data entry for productivity measurements.
• Oversee inventory control, annual physical inventories, and cycle counts.
• Oversee the preparation of accounting reports, purchase orders, and various reports. Help post accounts receivable and accounts payable as needed.
• Coordinate day end/month end/case reconciliation and manage general office reporting requirements.
• Partner with HR to coordinate human resource functions in the areas of recruiting, training, compensation, safety, workers' compensation, and EEO/AA.
• Supervise location payroll responsibilities including tracking, monitoring, approving, and auditing time.
• Help maintain the upkeep of new software programs, computer security, and computer training of associates.
• Provide personnel and/or support to other departments such as sales, customer service, accounts receivable, etc. as needed.
• Develop and maintain location filing systems.
• Provide collaboration on developing and maintaining procedures and processes to ensure the successful operation of the location(s)..
• Demonstrate a commitment to the quality improvement process and the philosophy of continuous improvement.
• Personally provide customers with knowledgeable, courteous, and prompt service at all times.
• Comply and ensure others comply with all Company policies and procedures.
• Adhere to the Company's safety standards and enforce safety regulations.
• Provide safety orientation for new hires.
• Manage credit card machine operations.
• Assist other location(s) managers as needed.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma or GED; Associates degree in relevant field preferred.
• 3-5 years of related experience
• Or equivalent combination of education and experience.

COMPETENCIES

• Read, analyze and interpret general business periodicals, professional journals, technical procedures, financial reports, legal documents, and governmental regulations.
• Write reports, business and simple correspondence, and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers, and to the general public.
• Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Compute rate, ratio and percentages.
• Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Deal with problems involving several concrete variables in standardized situations.
• Ability to identify and respond actively and with sensitivity to the needs of all customers.
• Ability to act and participate as a team player in all phases of the organization.
• Open and responsive to change.
• Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Knowledge of products and operation.
• Requires use of tact to avoid conflict in carrying out assignments, as well as exercising continuous judgment.
• Ability to maintain mental capacity that permits making sound judgements regarding work and have regular attendance.
• MS Office and Tech-Savvy.

WORK ENVIRONMENT / PHYSICAL ACTIVITY

• Subject to both typical office environment and outside locations with temperature and weather variations.
• Must be able to lift and carry up to 25 pounds frequently and on occasion up to 80 pounds.

At BFS, we want you and your career to be greater than what you ever could have expected. Our supportive, people -first culture will build you up and empower you to do more, be more, and become better every day. Join us and see what's possible when you can rise to new challenges, learn new skills, and add to your career tool belt every day.

At Builders FirstSource, we offer competitive, affordable benefits designed to make life better for you and the people you love. Our goal is simple - provide great plans that help you and your family to live happier, healthier and more secure lives.

Builders FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Builders FirstSource, please call [phone] or email: [e-mail]. Please do not send resumes to this email address - it is intended only to be used to request an accommodation in submitting an application for a job opening.

Please note that due to the volume of applications received, we are unable to respond to individual inquiries about the status of your application.