Senior Occupancy Planner

JLL; San Francisco (CA); On-site; USD 102,000 - 135,000; Full time

Benefits offered by this job

401(k) plan with matching company

Comprehensive Medical, Dental & Vision

Paid parental leave

Paid Time Off and Holidays

Daily Pay

Job summary

JLL in San Francisco is seeking a Senior Occupancy Planner to steer client occupancy strategy and space management within corporate workplace programs. You will collaborate with Portfolio Strategy, Relocation, and Facilities teams to translate 1-5 year real estate plans into actionable actions for the AMER portfolio.

You will develop headcount projections, occupancy scenarios, and stacking diagrams, track capacity, and coordinate migration sequencing with stakeholders to optimize space and

Qualifications

• Bachelor's degree in a relevant field.
• 5-8 years of corporate real estate / occupancy planning experience.
• Experience in space/occupancy planning at a strategic level.
• Proficiency with CAFM systems and Bluebeam.
• Proficiency in Microsoft Excel (pivot tables, V-Lookups, calculations) and space-demand analysis.
• Strong written communication of planning strategy with data and floor plans.
• Proficient in Microsoft Office suite.
• Strong project management skills and familiarity with PM tools.
• Familiar with AI tools and integrating them into workflows.
• Ability to thrive in dynamic, ambiguous environments.

Responsibilities

• Apply and validate headcount projections for a rolling three-year horizon.
• Develop occupancy scenarios to support requirements and analyze metrics.
• Track and report headcount by organization across timeframes.
• Report current and forecasted supply and capacity; gather program requirements.
• Develop stacking diagrams and coordinate migration and phasing schedules.
• Recommend space policies and ensure compliance; maintain quarterly space allocation plans.
• Review Site Audit Data and coordinate with Facilities and SDI for validation.

Skills

Bachelor's Degree

Space planning

Excel

Headcount analysis

MS Office

Project management

AI tools

Adaptability

Education

Bachelor's Degree

Tools

CAFM systems

Bluebeam

MS Office suite

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As Senior Occupancy Planner, you will support the clients occupancy strategy and space management within the framework of corporate workplace programs, metrics, and real estate strategy. Reporting to the Area Occupancy Planning Lead, you will partner closely with Portfolio Strategy and the Client's Strategic Planning team, driving integration with relocation management, project management, and facilities management functions. You will serve as the single point of contact for quality control in terms of consistency in planning processes, procedures, and protocols, as well as workplace design solutions for your portfolio. You will understand the planned 1-5 year real estate strategy for all buildings and businesses in your portfolio, acting as the main point of contact for occupancy planning initiatives and their implementation for your specified AMER area.

What your day-to-day will look like:

• Apply and validate finance-approved top-down headcount projections by business unit for a rolling three-year planning horizon, partnering with the OP Client and Portfolio Strategy team to analyze the client's portfolio and identify opportunities to optimize space.
• Develop occupancy scenarios to support business and GREG requirements, analyze occupancy and attendance metrics.
• Track and report projected versus actual headcount by organization, developing city and site-specific occupancy strategies with GREF Leadership and client occupancy planning.
• Report current and forecasted supply and capacity for a rolling three-year timeframe, collect preliminary program requirements for each organization and team, and develop migration plans and sequencing of org-level moves.
• Develop stacking diagrams of current and future state based on three-year headcount forecasts, obtain organizational alignment on migration and stacking plans by partnering with client occupancy planning, and coordinate scope and phasing schedules for project implementation.
• Recommend and apply space policies, standards, procedures, and protocols, educate and ensure compliance on planning and space policies, and report and maintain quarterly org-level space allocation plans
• Review Site Audit Data (including seat assignments, occupancy, vacancy, labs, and equipment) and partner Facilities and SDI contacts for validation needs and timing.

Required Qualifications:

• Bachelor's Degree
• 5-8 years of experience in a corporate real estate environment
• Previous experience in space/occupancy planning at a strategic level
• Proficient in CAFM systems and Bluebeam preferred
• Proficient in Microsoft Excel (pivot tables, V-Lookups, cell calculations, formulas, etc.) and headcount and space demand analysis for 1:1 and agile populations
• Strong ability to convey planning strategy in written format incorporating supportive data and floor plans into concise presentations
• Ability to work in all Microsoft Office suite software technology
• Strong Project Management skills and mindset and proficiency with project management tools.
• Familiar with AI tools and integrating them into daily workflows and deliverables.
• Ability to thrive in dynamic and ambiguous work settings.

Preferred Qualifications:

• Experience with workplace strategy is highly desirable
• Experience in matrixed leadership roles as lead Occupancy Planner
• Experience leading special, ad-hoc planning analyses
• Strong relationship management skills and ability to deal with sensitive information
• Experience facilitating communication between occupancy planners, space planners, Org Space Program Managers, and other GREF team members
• Experience incorporating occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site, and org-level allocations
• Experience supporting document development of long-range strategy incorporating occupancy strategy at building and org level
• Strong interpersonal skills and the ability to be effective working with JLL and client personnel at all levels.

Location:

Onsite

At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position

102,000.00 - 135,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -San Francisco, CA

Job Tags:

GREF

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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