Senior Occupancy Planner

JLL; Richmond (VA); Hybrid; USD 100,000 - 115,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, Dental & Vision coverage

Paid parental leave

Paid Time Off

Daily Pay

Job summary

JLL in Richmond, Virginia, is seeking a Senior Occupancy Planner to partner with end users to develop innovative space solutions and manage occupancy data in line with workplace programs. The hybrid role requires three days on-site weekly, reporting to the Regional Occupancy Planning Manager.

The position emphasizes space planning, data management, and collaboration with executive stakeholders to optimize real estate assets and drive strategic decisions.

Qualifications

• Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field.
• 5–7 years of strategic-level work experience in occupancy or space planning within corporate real estate.
• Demonstrated critical thinking and problem-solving abilities.
• Experience with change management and executive engagement, showing ability to influence senior leadership.
• Strong presentation and communication skills for technical and non-technical audiences.

Responsibilities

• Build strong relationships with end users to understand business needs and inform space solutions.
• Deliver presentations to stakeholders with clear executive presence.
• Develop and execute space planning strategies: restack, allocations, and move sequencing.
• Forecast space demand using headcount projections 1–3 years ahead.
• Create compelling business cases for real estate actions with timelines, options, and space availability.
• Aggregate and present data to derive actionable insights for decision-making.

Skills

Occupancy planning

Data analysis

Executive presence

Stakeholder mgmt

Communication skills

Presentations

Education

Bachelor's degree

Tools

AutoCAD

CAFM/IWMS

Excel

Google Workspace

Adobe Acrobat

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a talented Senior Occupancy Planner to join our team. As a Senior Occupancy Planner, your role will involve partnering with end users to develop innovative space solutions, ensuring the consistent delivery of planning services, and managing and reporting occupancy data in alignment with our workplace programs and strategy. You will operate within a dynamic and forward-thinking culture, utilizing your expertise in occupancy strategy and collaborative workplace practices to recommend multiple solution options for complex occupancy problems. This position will be based in Richmond, Virginia, and you will report to the Regional Occupancy Planning Manager. This is a hybrid position requiring 3 days onsite each week.

What You Will Do:

Relationship Development and Management

• Build strong relationships with end users, understanding their business needs, workflows, and processes to facilitate solution development for planning issues.
• Apply best-in-class knowledge and ideas from other clients and external research to inform client solutions and recommendations.
• Deliver compelling presentations to stakeholders and clients, demonstrating strong executive presence and communication skills.
• Utilize strong interviewing and listening skills to interpret and translate customer's stated business needs into space requirements/scope.
• Adapt flexibly to rapidly changing business needs, effectively resolving new requirements and scope challenges.
• Apply critical thinking to dynamically address planning challenges, ensuring thoughtful and well-rounded solutions.
• Engage effectively with executive management, demonstrating the ability to navigate and influence at senior levels.
• Manage change effectively, anticipating impacts and facilitating smooth transitions for end-users and stakeholders.
• Be open to domestic travel as required.

Space Planning

• Apply advanced expertise in workplace design principles, including agile methodologies, design thinking, and flexible/collaborative workplace concepts, to develop innovative and highly functional space designs.
• Develop and execute comprehensive business programming and restack strategies, optimizing space utilization and enhancing operational efficiency through allocation plans, adjacency diagrams, test fits, migration plans, and move sequencing.
• Employ creative and analytical thinking to identify multiple solution options for complex occupancy challenges, such as M&A, rapid growth, consolidations, and economic disruptions, ensuring adaptable and scalable strategies.
• Utilize bottom-up and top-down headcount projections to accurately forecast future space demand over a one to three-year horizon, proactively planning space and resources.
• Develop compelling business cases for real estate actions by integrating various factors, such as business requirements, client programs/initiatives, timelines, lease options, current space availability, and projected future demand.
• Aggregate, analyze, and present data to derive actionable insights that tell compelling stories and inform recommendations for effective decision‑making.
• Utilize advanced Excel skills, including pivot tables, data analysis, and complex formula creation to support space planning and reporting needs.
• Deliver visually appealing and impactful presentations, presenting findings and recommendations in comprehensive and persuasive formats to stakeholders and clients.

Space Data Management & Reporting

• Deeply understand building data, organizational data, and occupancy metrics at various levels, such as campus, metro, or regional, delivering comprehensive reports and insights to inform strategic decision‑making.
• Continuously evaluate, monitor, and report on cost‑saving initiatives and value‑added contributions, using data‑driven analytics to enhance operational efficiencies and achieve monetary and qualitative outcomes.
• Manage space allocations and ensure data accuracy, performing quarterly data and drawing audits, utilizing the CAFM/IWMS database.
• Streamline and oversee conference room restriction programs across multiple sites.

What You Will Need:

• Bachelor's degree in Business, Real Estate, Architecture, Interior Design, or related field.
• 5 to 7 years of strategic‑level work experience in occupancy or space planning, including interior office planning or move/project management in a corporate real estate setting.
• Demonstrated critical thinking and problem‑solving abilities.
• Experience with change management and executive engagement, showcasing the ability to impact and influence senior leadership effectively.
• Strong presentation skills and the ability to communicate complex ideas effectively to both technical and non‑technical audiences.
• Demonstrated executive presence and the ability to build credibility with senior leadership and clients.
• Excellent written and verbal communication skills, with the ability to tactfully deliver difficult messages and tailor information to the audience.
• Self‑motivated, with the ability to work independently and collaboratively in building relationships and interacting effectively with business partners.
• Comfortable with frequent or rapid change, adaptable to shifting priorities.
• Effective time management skills, with the ability to organize and prioritize deliverables and workload.
• Willingness to embrace change and explore new methods and approaches in occupancy planning.
• Ability to leverage data and analytics to drive insights and support compelling stories for strategic decision‑making.
• Demonstrated consistency in values, principles, and work ethic, with a commitment to providing exceptional client service.
• Advanced proficiency in MS Office (Excel, PowerPoint, and Word), including the ability to perform data analysis using pivot tables and complex formulas. Quick to learn and master client‑specific programs.
• Proficiency in Google Workspace and Adobe Acrobat.
• Proficiency in AutoCAD for test fit option development (Intermediate to advanced proficiency preferred).
• Proficiency in CAFM/IWMS database systems such as FMS, Manhattan, Tririga, Archibus, or similar (Intermediate to advanced proficiency preferred).

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

100,000.00 - 115,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On‑site -Richmond, VA

Personalized benefits that support personal well‑being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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