Payroll Specialist

Jobot; Stamford (CT); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid time off and paid holidays

Professional development opportunities

Job summary

Jobot is hiring a Payroll Specialist to support US and Canadian payroll operations for a rapidly growing workforce of ~2,500 employees. You will ensure accurate processing, maintain compliant records, and respond to payroll inquiries in a fast-paced environment.

The role emphasizes collaboration with payroll leadership, process improvements, and a strong focus on data accuracy across multiple jurisdictions and systems.

Qualifications

• 4–5 years of experience supporting multi-state payroll processing.
• Working knowledge of federal, state, and local payroll regulations.
• Experience with HRIS and payroll systems; exposure to enterprise platforms preferred.
• Familiarity with additional payroll systems is a plus.
• Strong proficiency in Excel (formulas, lookups, pivot tables).
• Highly detail‑oriented, organized, and able to manage multiple priorities in a deadline‑driven environment.

Responsibilities

• Partner with payroll leadership to support weekly payroll processing across U.S. and Canadian employee populations (~2,500 employees).
• Review wages, bonuses, overtime, and deductions to ensure accuracy and compliance prior to processing.
• Maintain complete and accurate payroll records and documentation.
• Adhere to established payroll policies and procedures and provide guidance to internal employees as needed.
• Respond to employee payroll inquiries and resolve discrepancies professionally and discreetly.
• Track and validate time reporting, submissions, and approvals on a recurring basis.
• Support payroll operations during a system and process transition, contributing to change management and adoption efforts.

Skills

Multi-state payroll

Excel

HRIS

Payroll systems

Attention to detail

Time tracking

Tools

HRIS systems

Job description

Payroll Specialist / $$$ / ADP / Processing multi-state for over 2500 employees

Salary: $80,000 - $100,000 per year

A bit about us

A well‑established organization is seeking an experienced Payroll Coordinator to join its corporate payroll team. This role supports U.S. and Canadian payroll operations and works closely with payroll leadership to ensure accurate, timely, and compliant payroll processing across multiple jurisdictions.

Why join us

• A safety-first culture and professional, team-oriented workplace
• Clear advancement opportunities, with a strong commitment to promoting from within
• Comprehensive medical, dental, vision, life, and disability insurance
• 401(k) retirement plan to support long-term financial security
• Generous paid time off and paid holidaysIndustry credential and license pay increases, reflecting our investment in your professional development
• Access to training, continuing education, and research-backed resources through a dedicated internal research and development organization

Key Responsibilities

• Partner with payroll leadership to support weekly payroll processing across U.S. and Canadian employee populations, ~2500 employees
• Review wages, bonuses, overtime, and deductions to ensure accuracy and compliance prior to processing
• Maintain complete and accurate payroll records and documentation
• Adhere to established payroll policies and procedures and provide guidance to internal employees as needed
• Respond to employee payroll inquiries and resolve discrepancies professionally and discreetly
• Track and validate time reporting, submissions, and approvals on a recurring basis
• Support payroll operations during a system and process transition, contributing to change management and adoption efforts

Qualifications

• 4–5 years of experience supporting multi‑state payroll processing
• Working knowledge of federal, state, and local payroll regulations
• Experience with HRIS and payroll systems; exposure to enterprise platforms preferred
• Familiarity with additional payroll systems is a plus
• Strong proficiency in Excel (formulas, lookups, pivot tables)
• Highly detail‑oriented, organized, and able to manage multiple priorities in a deadline‑driven environment

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