Senior Meeting Planner — National & Regional Events Leader

Cape Fox Shared Services; Chantilly (VA); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Company holidays

Paid time off

Health insurance

Dental insurance

Vision insurance

Life and disability insurance

401K with company match

Job summary

Cape Fox Endeavor is seeking a highly qualified Senior Meeting Planner to support the 1776 Project contract under the Program Manager. Responsibilities include program administration, budget/financial analysis, meeting coordination, and administrative services for diverse events.

The role involves coordinating in-person, hybrid, and virtual meetings, managing travel and vendor contracts, preparing agendas/minutes, and ensuring security/privacy compliance.

Qualifications

• Experience coordinating complex meetings/events, including budgeting and vendor contracts.
• Ability to prepare agendas, minutes, and action items for follow-up.
• Strong administrative skills and attention to detail.
• Compliance with security and privacy requirements for meetings.

Responsibilities

• Coordinate multiple regional and national level events.
• Negotiate contracts with facilities and vendors.
• Prepare run-of-show and assist with A/V setup.
• Manage registrations and travel arrangements for attendees.
• Produce monthly status reports and maintain timesheets.
• Administer scholarships and sponsorship opportunities.

Skills

Budgeting

A/V proficiency

Communication

Time management

Vendor negotiation

Tools

CRM system

Registration platform

Microsoft Office

Job description

Cape Fox Endeavor is seeking a highly qualified Senior Meeting Planner to support the 1776 Project contract under the Program Manager. Responsibilities include program administration, budget/financial analysis, meeting coordination, and administrative services for diverse events.

The role involves coordinating in-person, hybrid, and virtual meetings, managing travel and vendor contracts, preparing agendas/minutes, and ensuring security/privacy compliance.