Logistics Coordinator – Meetings & Government Events

Cape Fox Corporation; Chantilly (VA); On-site; USD 65,000 - 75,000; Full time

Job summary

Cape Fox Corporation, via its Saxman One subsidiary, is seeking a Junior Meeting Planner to support meetings and events for the Health and Human Services Early Childhood Education contract. The role reports to the Conference Manager and covers program administration, budget analysis, meeting coordination, and administrative services for diverse events.

Responsibilities include applying government rules for meetings, safeguarding PII, coordinating schedules, venues, and vendors, and ensuring

Qualifications

• 2+ years of relevant experience in meetings or events.
• CMP or CGMP certifications preferred.
• Ability to receive and maintain a government issued security clearance.
• Experience with event registration platforms (e.g., Cvent, OpenWater) and Section 508 compliance is a plus.

Responsibilities

• Understand and apply government rules and regulations for meetings (in-person, hybrid, virtual).
• Handle budget and financial analyses; monitor costs and process travel expense reports within 10 days.
• Coordinate multiple meetings; locate facilities, negotiate contracts with venues and vendors, and support on-site logistics.
• Prepare meeting agendas, take minutes, and document action items.
• Assist with on-site A/V setup and speaker presentations; support staff as needed.

Skills

Communication skills

Organizational skills

Attention to detail

Deadline management

Education

CMP or CGMP certifications

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Cape Fox Corporation, via its Saxman One subsidiary, is seeking a Junior Meeting Planner to support meetings and events for the Health and Human Services Early Childhood Education contract. The role reports to the Conference Manager and covers program administration, budget analysis, meeting coordination, and administrative services for diverse events.

Responsibilities include applying government rules for meetings, safeguarding PII, coordinating schedules, venues, and vendors, and ensuring