Senior Medical Records & EHR Coordinator

Lenbrook Square Foundation; Atlanta (GA); On-site; USD 34,000 - 41,000; Full time

Job summary

Lenbrook Square Foundation is seeking a Medical Records Coordinator to oversee HIPAA-compliant management of patient records, including electronic records from admission to discharge. The role requires RHIT/RHIA/CCS/CPC certification and deep knowledge of health information regulation.

The position emphasizes accuracy auditing, information release, and collaboration with clinical staff to ensure timely documentation and regulatory compliance.

Qualifications

• Associate's or bachelor's degree in Health Information Management, Health Administration, or related field.
• RHIT, RHIA, CCS, CPC, or other relevant health information management certification.
• 5+ years of progressively responsible experience in health information management or medical records.
• Experience with accreditation surveys, compliance audits, and quality improvement initiatives.

Responsibilities

• Coordinate and maintain the medical records program in compliance with HIPAA, federal, state, and facility regulations.
• Manage resident medical records, including electronic records, from admission through discharge.
• Audit resident charts for accuracy, completeness, and regulatory compliance; follow up on deficiencies with physicians and clinical staff.
• Tracks and process requests for release of information and maintain confidentiality of protected health information including insurance requests.
• Maintain census data, admission/discharge records, physician orders, and other required documentation and reports.
• Provide back-up with admission process.
• File, scan, store, purge, and retrieve medical records according to established retention procedures.
• Support regulatory surveys, Quality Assurance activities, and compliance audits.
• Maintain medical record forms, resident documentation, and electronic database information.
• Communicate effectively with residents, families, physicians, staff, and outside agencies regarding medical records requests and documentation.
• Assist MDS Coordinator with clerical and auditing needs.
• Complete required training and remain current on medical records regulations and best practices.
• Perform other duties and special projects as assigned.

Skills

HIPAA compliance

EHR systems

Medical records management

Information governance

Release of information

Microsoft Office

Education

Health Information Management degree

RHIT or RHIA or CCS/CPC certification

Tools

Microsoft Office

EHR software

Job description

Lenbrook Square Foundation is seeking a Medical Records Coordinator to oversee HIPAA-compliant management of patient records, including electronic records from admission to discharge. The role requires RHIT/RHIA/CCS/CPC certification and deep knowledge of health information regulation.

The position emphasizes accuracy auditing, information release, and collaboration with clinical staff to ensure timely documentation and regulatory compliance.