Senior Marine Proposals Lead

Ballard Marine Construction LLC; Washougal (WA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Paid time off

401(k) with employer match

Job summary

Ballard Marine Construction, LLC. is seeking a Sr Proposal Coordinator to lead high-quality, compliant proposals across marine and heavy civil work. You will coordinate Estimating, Operations, Business Development, Marketing, and regional teams to produce compelling submissions on tight deadlines.

Ideal candidates have 3+ years in proposal roles, strong writing and design skills, and experience with AI tools to streamline processes. The role offers growth toward leadership within Ballard.

Qualifications

• 3+ years of experience in proposal coordination, proposal management, estimating support, or similar role developing qualifications, bids, and technical proposals within AEC
• Experience supporting public and private sector pursuits, coordinating with technical teams, and managing proposal development from kickoff through final submission
• Experience with marine, heavy civil, infrastructure, or specialty construction pursuits preferred

Responsibilities

• Lead the development and production of qualifications, bids, and technical proposals from kickoff through final submission
• Review solicitation requirements, develop compliance matrices, establish proposal schedules, and coordinate all required deliverables
• Gather information from technical teams and translate it into clear, accurate, and compelling proposal content
• Write, edit, and maintain non-technical content, including project descriptions, qualification summaries, resumes, and company information
• Coordinate graphics, layout, and document design to strengthen proposal clarity, consistency, and presentation
• Manage subconsultant and subcontractor qualifications, supporting documentation, trackers, and compliance requirements
• Prepare presentation materials and support interview planning, coordination, and production
• Perform final quality control, production, packaging, and delivery of proposals and bid documents
• Maintain proposal templates, style guides, best practices, data platforms, and Estimating and Marketing SharePoint content
• Identify and implement process improvements, including the use of AI and other tools to improve proposal development and production efficiency
• Support the continued development of proposal standards, systems, and team capabilities across Ballard

Skills

Adobe Creative Suite

Writing & editing

RFP compliance

Content development

Communication skills

Time management

AI-assisted proposals

SharePoint experience

Education

Bachelor’s degree in Marketing, Business, English, Journalism, Communications, or related

Equivalent proposal/marketing/communications or AEC industry experience

Tools

InDesign

Illustrator

Photoshop

Microsoft Office

Adobe Acrobat

SharePoint

Job description

Ballard Marine Construction, LLC. is seeking a Sr Proposal Coordinator to lead high-quality, compliant proposals across marine and heavy civil work. You will coordinate Estimating, Operations, Business Development, Marketing, and regional teams to produce compelling submissions on tight deadlines.

Ideal candidates have 3+ years in proposal roles, strong writing and design skills, and experience with AI tools to streamline processes. The role offers growth toward leadership within Ballard.