Senior Manager Payroll Shared Services

The Heico Companies LLC

Warrenville (IL)

On-site

USD 135,000 - 155,000

Full time

5 hours ago

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Benefits offered by this job

Health insurance

401(k) with employer match

Paid time off

Job summary

The Senior Manager, Payroll Shared Services, will lead payroll operations across a complex, multi-state environment, delivering accurate, timely payroll with strong internal controls. You will partner with HR, Finance, Internal Audit, and business stakeholders to resolve payroll matters and drive process improvements.

Responsibilities include managing UKG configurations, ensuring compliance, and guiding the payroll team through year-end tasks while maintaining data privacy and robust control

Qualifications

Bachelor’s degree in HR, accounting, or related field.
12+ years of progressive experience in payroll operations.
Leadership of payroll professionals in a complex environment.
Experience with multi-state and union/non-union payrolls is preferred.

Responsibilities

Lead day-to-day payroll shared services operations across multiple entities.
Coach and develop payroll team members and ensure service standards.
Ensure compliance with federal, state, and local payroll laws and regulations.
Oversee UKG configuration, reporting, and system optimization.

Skills

Payroll leadership

Multi-state payroll

UKG (UKG Pro)

Process improvement

Audit compliance

Data privacy

Education

Bachelor’s degree in HR, Accounting, or related field

Tools

UKG Payroll

Job description

The Company

Since its founding over 40 years ago, The Heico Companies has grown from a single business to over 70 separate companies through a strategic acquisition policy, and by reinvesting earnings into internal growth and new prospects. Historically talented at restoring distressed companies, Heico now targets acquisitions that will complement its ever-growing portfolio of companies in manufacturing, construction, and industrial services. These companies are organized into groups: Applied Solutions Group, Construction Solutions Group, Industrial Technologies Group, and Metal Processing Group. Once acquired, new Heico companies are assigned to a group and run on a stand- basis, allowing for great independence as well as the opportunity to share knowledge about markets, production processes, and management practices across other Heico groups and companies. Heico continues to seek out new opportunities and maintain its standard of success. The Heico Companies has remained a privately held company since its creation and maintains a majority ownership in each of its operations, which generate close to $3.0 billion dollars in revenues. Many of our businesses are certified Woman-Owned Business Enterprises (WBE). More information about the overall organization can be found at www.heicocompanies.com.

The Company

The Position

The Senior Manager, Payroll Shared Services, is responsible for leading payroll shared services operations and ensuring accurate, timely, compliant, and efficient payroll delivery across a complex, multi-state and multi-location environment. This role provides day-to-day leadership to the payroll team while driving standardization, process improvement, strong internal controls, and consistent service delivery. The Senior Manager serves as a payroll subject matter expert and works closely with Human Resources, Finance, Internal Audit, and business stakeholders to resolve payroll matters, improve processes, strengthen controls, and support organizational growth. The role supports payroll operations across the United States and Canada, including union and non-union environments, and leverages UKG to support payroll administration and compliance.

Job Description

Primary Responsibilities

Payroll Shared Services & Team Leadership

Lead day-to-day payroll shared services operations across a complex, multi-entity environment.
Provide leadership, coaching, development, and ongoing support to payroll team members.
Establish clear operating expectations and promote accountability, consistency, accuracy, and exceptional customer service.
Develop and maintain payroll procedures, process documentation, training materials, and supporting resources.
Promote consistent adoption of standardized payroll processes across the organization.
Serve as a payroll subject matter expert and escalation point for complex payroll matters.

Payroll Operations & Compliance

Ensure payroll operations comply with applicable federal, state, and local requirements.
Monitor payroll-related legislative and regulatory changes and coordinate required operational or system updates.
Oversee multi-state and multi-location payroll processes, including payroll tax compliance and reporting.
Support Canadian payroll operations and applicable provincial requirements.
Ensure payroll systems accurately reflect employee wages, benefits, sick time, time-off information, and other payroll-related data.
Maintain appropriate safeguards for confidential and sensitive payroll information and ensure compliance with applicable data privacy and protection requirements.

UKG & Payroll Systems

Serve as a payroll subject matter expert for UKG and related payroll processes.
Maintain enterprise payroll configuration and setup tables, including earnings, general ledger, taxes and tax jurisdictions, payroll calendars, pay groups, locations, distribution centers, wage garnishment payees, and SUI tax rates.
Troubleshoot payroll interfaces, including direct deposit, positive pay files, and vendor connections related to payroll.
Partner with HRIS and other stakeholders to identify and implement opportunities for payroll system optimization, automation, and process improvement.
Support accurate and consistent payroll system configuration across the organization.

Controls, Audits & Governance

Maintain effective payroll controls and support ongoing review of payroll processes.
Partner with Internal Audit on payroll reviews and implement best-practice recommendations.
Coordinate payroll reporting and documentation required for internal and external audits.
Support the annual 401(k) & Workers Compensation audits by providing required payroll data.
Review payroll transactions, deposits, funding, and related activities within established authority.
Partner with HR and Finance to reconcile payroll-related information and resolve cross-functional data issues.
Support workers’ compensation renewal activities by coordinating required payroll information.

Year-End Payroll

Lead and coordinate payroll year-end activities.
Maintain holiday schedules and payroll calendars.
Coordinate year-end processing across applicable pay groups.
Oversee W-2 and Canadian T4 & RL1 processing and finalization.
Coordinate W-2 and Canadian T4 & RL1 production through UKG Print Services.
Review year-end payroll audit reports and coordinate necessary adjustments.
Provide guidance, communication, and training to payroll teams regarding year-end tasks and requirements.

Process Improvement & Standardization

Drive standardization of payroll processes, procedures, documentation, controls, and service delivery.
Identify opportunities to reduce manual activities, improve payroll accuracy, strengthen controls, and improve operational efficiency.
Partner with HR and Finance leaders to harmonize payroll processes and systems across the organization.
Establish and maintain recurring operational reporting, including weekly, monthly, quarterly, and year-end reporting.
Promote continuous improvement and consistent adoption of established Payroll Shared Services processes.

Mergers & Acquisitions

Support payroll activities associated with mergers and acquisitions and newly acquired companies.
Coordinate payroll integration activities and help transition acquired businesses into established payroll processes and systems.
Partner cross-functionally with HR, Finance, and other stakeholders throughout payroll integration activities.

Job Requirements

Education

Bachelor’s degree in Human Resources, Accounting, or a related field, or equivalent combination of education and relevant professional experience.

Skills & Relevant Work Experience

12+ years of progressive experience in payroll operations, including leadership experience within a complex payroll environment.
Experience leading and developing payroll professionals.
Strong knowledge of payroll operations, payroll compliance, controls, and payroll tax requirements.
Demonstrated experience with multi-state and multi-location payroll operations.
Experience with union and non-union in Manufacturing and Construction payroll environments.
UKG payroll experience strongly preferred.
Knowledge of Canadian payroll processing and provincial payroll requirements is a plus.
Strong analytical, problem-solving, and organizational skills.
Exceptional attention to detail and commitment to payroll accuracy.
Strong interpersonal, communication, collaboration, and customer-service skills.
Ability to effectively manage competing priorities in a fast-paced environment.
Ability to appropriately handle highly confidential and sensitive payroll and employee information.
Demonstrated ability to coach and develop team members.
Proficiency with Microsoft Office, particularly Excel and Teams.
Ability to collaborate effectively across Human Resources, Finance, Accounting, Internal Audit, and business operations.