Senior Manager, Lease Administration

Compass Real Estate - Peninsula; New York (NY); On-site; USD 143,000 - 160,000; Full time

Benefits offered by this job

Incentives program participation

Paid vacation & holidays

Medical, dental & vision benefits

401(k)

FSAs

Commuter program

Life & disability insurance

Maven (new parents support)

Fertility benefits

UrbanSitter network

Employee Assistance Program

Pet insurance

Job summary

Compass is seeking a strategic Senior Manager of Real Estate Lease Administration to oversee a large national portfolio and the offshore lease administration team, ensuring accuracy in rent rolls, CAM reconciliations, and lease compliance. You will lead process standardization, develop KPIs, and partner with Real Estate colleagues to deliver reliable reporting, audits, and timely lease abstractions.

The role is based in New York City with options at Madison, NJ; strong Excel/Costar experience

Qualifications

• 8-10 years of relevant experience in lease administration.
• Experience with United States lease practices, terms and conditions.
• CoStar experience a plus.
• Ability to exercise judgment based on analysis of multiple information sources.
• In-depth knowledge of Microsoft Office and Google products, including Word and Excel.
• Strong organizational skills with an advanced inquisitive mindset.

Responsibilities

• Lead monthly rent roll preparation in line with lease provisions.
• Evaluate operating expense and tax reconciliation statements.
• Communicate with landlords regarding lease payments and charges.
• Prepare reports of findings and ensure accurate credits and charges.
• Oversee CAM reconciliations and ensure adherence to standards.
• Support audits and recommend actions for recovery of discrepancies.
• Create training procedures for operating expense reconciliation.
• Drive timely and accurate lease abstractions to meet KPIs.
• Coach teammates and share knowledge across functions.

Skills

Lease administration

Advanced Excel

Analytical thinking

Leadership

Microsoft Office & Google tools

Tools

CoStar

Excel

Word

Google Docs

Google Sheets

Job description

At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we’re revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.

Compass is looking for a strategic, high-performing Senior Manager of Real Estate Lease Administration to help manage ~2,000+ locations within our national office portfolio. This role will oversee our offshore lease administration function and team, including lease abstraction, database management, reconciliations, rent roll and audit services, while partnering with the broader Real Estate and Lease Administration teams to ensure data accuracy, lease compliance, and adherence to Compass’s business standards.

The ideal candidate is highly organized, detail-oriented, and comfortable managing a large and complex portfolio and team. You will play a critical role in establishing and maintaining consistent lease administration processes, ensuring key lease terms and critical dates are accurately captured and maintaining the team’s KPI’s.

Responsibilities

• Act as a team lead to manage preparation of monthly rent roll in accordance with lease provisions
• Compare and evaluate operating expense and tax reconciliation statements for Compass’s lease portfolio
• Communicate with Landlords regarding lease payments and charges
• Prepare reports of findings and ensure accurate credits and charges are recorded.
• Act as team lead overseeing the preparation of CAM reconciliations for accuracy and adherence to Compass standards.
• Knowledge of full-scope desktop and annual audits for corporate leases and recommend actions for audit recovery.
• Create training procedures for operating expense reconciliation and tenant recovery preparation.
• Manage the team towards abstracting leases timely and accurately per our KPI’s
• Coach others and share in-depth knowledge of job discipline and related functions.

Requirements

• 8-10 years of relevant experience
• Experience with United States lease practices, terms and conditions, customs and practices.
• Costar Experience a plus
• Ability to exercise judgment based on analysis of multiple information sources.
• Willingness to take a new perspective on existing solutions.
• In-depth knowledge of Microsoft Office and Google products, including Word and Excel.
• Strong organizational skills with an advanced inquisitive mindset.

Compensation

The base pay range for this position is $143,300 - $160,000 annually; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonuses and restricted stock units may be provided as part of the compensation package, in addition to a full range of benefits. Base pay is based on market location. Minimum wage for the position will always be met.

This is an office-based role, with our New York City Flatiron office (110 Fifth Ave.) as the preferred location. Our Madison, NJ office (175 Park Ave.) is also an option.

Perks That You Need To Know About

• Participation in our incentive programs (which may include eligible cash, equity, or commissions).
• Plus paid vacation, holidays, sick time, parental leave, and recharge leave
• medical, tele-health, dental and vision benefits
• 401(k) plan
• flexible spending accounts (FSAs)
• commuter program
• life and disability insurance
• Maven (a support system for new parents)
• Carrot (fertility benefits)
• UrbanSitter (caregiver referral network)
• Employee Assistance Program
• and pet insurance.

Do your best work, be your authentic self.

At Compass, we believe that everyone deserves to find their place in the world — a place where they feel like they belong, where they can be their authentic selves, where they can thrive. Our collaborative, energetic culture is grounded in our Compass Entrepreneurship Principles and our commitment to diversity, equity, inclusion, growth and mobility. As an equal opportunity employer, we offer competitive compensation packages, robust benefits and professional growth opportunities aimed at helping to improve our employees' lives and careers.

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