Senior Manager, Global Payroll

Zip; Oregon; Hybrid; USD 142,000 - 210,000; Full time

Benefits offered by this job

Start-up equity

Health, vision & dental coverage

Catered lunches & dinners for hybrid

Commuter benefit for hybrid employees

Team building events & happy hours

Flexible PTO

Apple equipment plus home office

401k plan

Job summary

Zip is seeking a Senior Manager, Global Payroll to oversee US, international and EOR payrolls. You will lead the payroll team, approve runs and resolve the most complex pay, tax and compliance issues.

You will drive the payroll roadmap, partner with providers and cross-functional teams to ensure accurate, timely payroll processing and reporting. This role supports a hybrid work model and oversees payroll operations across multiple jurisdictions.

Qualifications

• 8+ years of payroll experience including multi-country work with external providers.
• Hands-on US multi-state and multi-province Canadian payroll experience.
• Strong knowledge of US payroll tax, and Canadian provincial differences.
• Experience with payroll provider implementations or migrations.
• Payroll accounting including journal entries, reconciliations and audits.
• Experience managing payroll staff and handling confidential matters.

Responsibilities

• Review gross-to-net results and reconciliations for each run.
• Build payroll roadmap for system, provider and process improvements.
• Train and develop the payroll team and escalate complex issues.
• Manage US multi-state payroll tax registrations and filings.
• Coordinate with EOR and in-country providers on international payroll.
• Partner with Equity on reporting including NSO and international awards.
• Prepare payroll journal entries, accruals and balance sheet reconciliations.

Skills

Payroll management

Multi-country payroll

US payroll tax

Excel & data analysis

Staff management

Vendor coordination

Tools

Paylocity

NetSuite

BambooHR

Carta

Pebl

Job description

About ZipZip is the AI platform for enterprise procurement — built for humans and agents working together. By orchestrating procurement across teams, tools, and suppliers with the help of AI agents, companies can secure the resources they need to innovate faster than ever before. The world's most influential enterprises trust Zip, including T-Mobile, OpenAI, AMD, Mars, Dollar Tree, and more. Together they've saved over $8 billion and processed over $500 billion in spend. Zip's team includes product leaders from Apple, Airbnb, and Meta, as well as former procurement leaders from United Health, Sanofi, MGM Resorts, Discover, and NASA. Backed by Adams Street, Alkeon, BOND, CRV, DST, Tiger Global, and Y Combinator, Zip has raised $371 million, most recently at a $2.2 billion valuation and has been recognized by Forbes Fintech 50, Fast Company's Most Innovative Companies, Inc. Best in Business, and LinkedIn Top Startups.

Your Role

We're looking for a Senior Manager, Global Payroll to oversee our US, international and EOR payrolls. You'll lead the team, approve payroll before each submission and handle the most complex pay, tax and compliance issues.

You Will

• Review gross-to-net results and pre and post payroll reconciliations for each run, and process off-cycle payments and final pay.
• Build the payroll roadmap for system, provider and process improvements, and bring recommendations to Accounting leadership.
• Train and develop the payroll team, review their work and act as the escalation point for complex pay issues.
• Manage US multi-state payroll tax registrations, agency notices and amendments, and quarter-end and year-end filings.
• Manage Canadian payroll across provinces, including statutory deductions and remittances, ROEs and T4 reporting.
• Coordinate with EOR and in-country providers on international payroll and local compliance questions.
• Partner with Equity on ISO exercise reporting and NSO payroll withholding and reporting, including international equity awards.
• Work with People Operations, Legal, Accounting and Equity on pay policies and the employee data and approvals that feed payroll.
• Prepare payroll journal entries, accruals, balance sheet reconciliations and variance analysis for the monthly close.
• Reconcile benefit and 401(k) deductions and remittances, and support year-end 401(k) work and payroll audits.
• Document payroll procedures, maintain controls and automate manual steps.
• Run provider implementations and migrations, and resolve service and data issues.
• Oversee payroll setup for new countries or entities.

Qualifications

• 8+ years of payroll experience, including 3+ years of multi-country payroll with external providers.
• Hands-on experience with US multi-state and multi-province Canadian payroll.
• Strong knowledge of US payroll tax, including quarter-end and year-end filings.
• Knowledge of Canadian payroll requirements and provincial differences, and when to bring in local specialists.
• Experience with at least one payroll provider implementation or migration.
• Payroll accounting experience, including journal entries, reconciliations, audit support and equity withholding.
• Experience managing payroll staff and handling confidential pay matters under tight deadlines.
• Strong Excel and data analysis skills, and experience working with People Operations, Accounting, Equity and providers.

Nice to Haves

• You've worked with EOR arrangements and HRIS-to-payroll integrations.
• You've used Paylocity and NetSuite; familiarity with BambooHR, Carta or Pebl is helpful.
• You hold a CPP, PCP or CPM certification.

The salary range for this role is $142,000 - $210,000. The salary for this position is determined based on a variety of job-related factors that may include location, relevant experience, education, or particular skills and expertise.

Perks & Benefits

• Start-up equity
• Full health, vision & dental coverage
• Catered lunches & dinners for hybrid employees
• Commuter benefit for hybrid employees
• Team building events & happy hours
• Flexible PTO
• Apple equipment plus home office budget
• 401k plan

We're looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world. We encourage all candidates to apply even if your experience doesn't exactly match up to our job description. We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong. We look forward to hearing from you!