Senior Manager Fund Services

VISTRA; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Vistra is seeking a Senior Manager, Fund Services to lead day-to-day fund accounting operations for Private Equity/Closed Ended Funds. You will supervise the preparation of financial statements, GAAP disclosures, capital calls/distributions, and annual audits while ensuring regulatory deadlines and client satisfaction.

You will manage staff, drive onboarding for new clients, and contribute to sales activities.

Qualifications

• Minimum 5 years in Fund Accounting
• 8to10+ years total experience
• Experience with Private Equity/Closed Ended Funds
• Supervisory/management experience
• Knowledge of Investran Accounting Module and Report Wizard

Responsibilities

• Main point of contact for day-to-day operational matters and critical issues
• Review financial statements, management accounts/consolidation workings and Partners Capital Account Statements
• Draft annual financial statements and US GAAP disclosures
• Review capital call and distribution notices
• Prepare/Review waterfall and equalization/subsequent closing workings
• Understand fund documents (subscription, partnership, shareholder agreements) and explain terms
• Coordinate and oversee clients annual audit
• Review and authorize fund entities payments as needed
• Monitor regulatory deadlines for filings
• Assist in sales processes and new client onboarding with KYC/Investor Services team
• Manage staff leaves and day-to-day issues to keep team motivated
• Provide formal/informal training on accounting and private equity topics
• Undertake general office admin and other projects as assigned

Skills

Client management

Communication

Prioritization

Organization

Team player

Independence

Education

CPA/ University Degree – Preferred specialised Accounting qualification

Tools

Investran Private Equity Accounting system

Job description

Job Description

It’s never been a more exciting time to join Vistra. At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Senior Manager, Fund Services. Reporting to a Director, Real Assets this full-time, permanent position is based in the US and offers regional coverage, allowing you to make a significant impact on our Funds business and its growth.

Key Responsibilities

• Main point of contact on a day-to-day basis for operational matters and critical issues that need to be addressed before work get disseminated to the other team member
• Reviewing financial statements, management accounts/consolidation workings and Partners Capital Account Statements for a portfolio or funds assigned
• Ability to draft annual financial statements and related US GAAP disclosures
• Reviewing capital call and distribution notices
• Preparing/Reviewing waterfall and equalization/subsequent closing workings
• Reading/understanding Fund documents like Subscription documents, partnership agreements, and shareholder agreements for existing/new clients and explaining the key terms to team members
• Coordinating and dealing with Fund investors on meeting investor’s specific reporting requirements
• Reviewing investor requests
• Coordinating and overseeing clients annual audit exercise
• Reviewing and authorizing Fund entities payments, as part of the Fund’s authorized signatories (if required)
• Monitor/adhere to Regulatory deadlines for corporate and tax filings (where applicable)
• Getting involved in Sales process including participating in new client pitches, where required to support the Sales team
• Being involved in all aspects of new client onboarding including coordination with KYC/Investor Services team, dealing with lawyers, understanding legal documents, conducting investor and supervising the data migration process for existing Fund take on
• Dealing with staff issues like leaves, sickness and other issues on a daily basis and ensuring staff are happy and motivated in their jobs
• Assessing/planning the volume/level of work against timelines and disseminating daily workflows to other team members
• Providing formal/informal training to staff on both accounting and private equity/industry aspects
• Undertake general office administration and other projects as assigned

Attributes & Technical Skills

• Effective client-handling and people management skills
• Excellent communication skills
• A self-starter with strong prioritization ability and organizational skills
• Detail oriented, able to work with minimum supervision in a fast pace environment
• Team player with good attitude and approachable personality
• Independent and resourceful
• Strong working knowledge of Investran Private Equity Accounting system
• Strong accounting knowledge in ASPE, IFRS and US GAAP standards

Relevant Experience

• A minimum of 5 years plus experience in Fund Accounting either with another Fund Administrator or a Fund Manager with significant experience working on Private Equity/Closed ended Funds, part of which must also be in management or supervisory capacity
• Overall 8 to 10 plus years of overall work experience
• Solid understanding of operational functions including Fund Structures, Fund Accounting, Equalisations, Calls/Distributions and Waterfall models of Private Equity/Closed Ended Funds
• Strong working knowledge of Investran’s Accounting Module and Report Wizard is a must
• Demonstrate computer proficiency and working knowledge of various software

Education / Memberships

• CPA/ University Degree – Preferred specialised Accounting qualification