Senior Manager, Contract Compliance

Galls; Lexington (KY); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company contributions

Flexible benefits

Employee discount

Vacation and holidays

Tuition reimbursement

Daily Pay

Job summary

Galls, LLC is seeking a Senior Manager of Contract Compliance to lead day-to-day contract and bid compliance, own complex bid/RFP responses, and guide the contract team. Deep expertise in FAR/DFARS, state/local procurement, and GSA Schedule compliance is required, with vision for AI-enabled operations.

You will mentor managers, oversee bid reviews, certify agreements, and drive SOPs, KPI tracking, and renewals, collaborating with Sales, Legal, and Finance to ensure timely, compliant submissions.

Qualifications

• Bachelor's degree in business administration, law, or a related field.
• NCMA certification (CFCM or CPCM) preferred.
• Experience with FAR/DFARS, public procurement, and GSA Schedule administration.

Responsibilities

• Lead complex bid/RFP responses and escalated contract negotiations.
• Oversee contract reviews, bid reviews, and milestone monitoring.
• Develop SOPs and training programs for the contract team.
• Ensure compliance with federal, state, and private procurement regulations.

Skills

Leadership

FAR/DFARS knowledge

GSA MAS experience

Contract management

AI/CLM tooling

Stakeholder management

Project management

Regulatory compliance

Education

Bachelor's degree in business/admin or related field

NCMA certification (CFCM or CPCM)

Tools

Microsoft Word/Excel

GSA Schedule tooling

Job description

WHO WE ARE:

Galls, LLC is the largest and fastest growing supplier of uniforms and equipment to public safety professionals with a national presence in more than 80 locations across the nation. With over 50 years in the Industry, it is easy to see why. We are PROUD to Serve America's public safety professionals by providing the broadest selection of uniforms, equipment and solutions combined with great customer service.

WHAT YOU'LL DO:

Purpose/Summary:

The Sr. Manager of Contract Compliance is a working leader responsible for the day-to-day execution and continuous improvement of the company's customer contract and bid compliance function. The Sr. Manager personally owns complex bid/RFP responses, customer agreements, and escalated contract matters while leading and developing the contract team. The role requires deep expertise in federal contracting (FAR/DFARS), public procurement at the state and local levels, and GSA Schedule compliance, along with the ability to lead the continued evolution of AI-enabled contract operations.

Leadership and Team Management:

• Lead, mentor, and develop the Manager of Legal Ops and, through that role, the contract specialist and proposal support team.


• Oversee delegation of daily and weekly responsibilities, ensuring efficient management of contract reviews, bid reviews, and contract milestone monitoring.


• Own training and development programs for newly hired and existing team members; build succession depth across the function.


• Develop and uphold Standard Operating Procedures (SOPs) and quality standards for bid review, contract intake, and submission processes.

Contract Management:

• Personally lead complex bid/RFP responses and escalated contract negotiations across municipal, county, state, and federal customers, coordinating cross-functional teams to deliver high-quality proposals aligned with strategic goals.


• Evaluate bids/RFPs, aligning language with company objectives, presenting alternative solutions, and identifying issues for legal or business unit management consideration.


• Conduct final review and approval of bid/RFP proposals and customer sales agreements, in conjunction with the VP of Legal Operations & Risk Management, transitioning to independent approval authority.


• Track contract milestones, obligations, and key deliverables, ensuring follow-through on renewals, amendments, and compliance checkpoints.


• Ensure the electronic signature process is accurate and complete, addressing any issues promptly.

Federal Contracting & GSA Oversight:

• Ensure compliance with federal, state, and private procurement regulations, including FAR/DFARS, Buy American Act, Trade Agreements Act, flowdown requirements, and other relevant laws.


• Provide oversight of the company's GSA Schedule (MAS) compliance, including pricing compliance, modifications, and sales reporting; manage the relationship with the company's outside GSA consultant and own internal accountability for schedule compliance.


• Serve as the internal subject matter resource on federal acquisition requirements, cooperative purchasing vehicles, and public procurement processes.

AI-Enabled Contract Operations:

• Own and extend the company's library of AI-assisted contract workflows (bid compliance review, RFP response evaluation, customer contract review) in conjunction with the company's CLM platform.


• Expand AI-enabled coverage into obligation tracking, milestone monitoring, and disclosure compliance; measure and report efficiency and quality outcomes.


• Lead the function's progression toward autonomous contract management (ACM), where routine review, compliance checks, and first-pass drafting operate with human oversight rather than human execution.

Compliance and Regulatory Oversight:

• Develop and implement internal controls and policies to ensure compliance with contract and regulatory reporting requirements.


• Lead contract audit and review activities, ensuring all reporting requirements are met.


• Implement strategies to review and identify contract disclosure requirements, ensuring the company meets all state and regulatory disclosures and ordinances; regularly assess compliance practices and recommend improvements.

Relationship Management:

• Cultivate and maintain relationships with key customer contacts, particularly public procurement specialists and contracting officers.


• Engage with internal stakeholders, including Sales, Legal, Inventory, Operations, and Finance teams, to facilitate communication and information flow.


• Act as the principal liaison with federal, state, and private procurement management specialists and contracting officers.

WHAT YOU BRING

• Bachelor's degree in business administration, law, or a related field; advanced degree preferred.


• Minimum of 7-10 years of experience in contract management, with at least 2 years in a leadership role with direct reports.


• In-depth knowledge of FAR/DFARS, federal acquisition regulations, and public procurement processes; familiarity with GSA Schedule (MAS) administration and compliance strongly preferred.


• NCMA certification (CFCM or CPCM) preferred.


• Demonstrated experience implementing or operating AI and/or CLM tooling within a legal or contracts function.


• Strong leadership and team management skills, including experience managing other managers or supervisors.


• Excellent project management, organizational, and communication skills.


• Proficient in Microsoft Word, Excel, Outlook, and internet navigation/research.


• Ability to work effectively in a fast-paced, deadline-oriented environment.

WHAT WE OFFER:

• Excellent medical/dental and vision coverage- Eligible 1st day of the month after start date


• 401(k) retirement plan with company contribution (because you will retire someday)


• Flexible benefits-choose what you like, ignore the rest


• Generous employee discount


• Vacation and Personal Time


• Paid Holidays


• Tuition reimbursement


• Daily Pay- Receive up to 50% of wages for hours worked DAILY!!!

WHAT TO SEND OUR WAY:

• Your resume, highlighting your education, experience, and skill

EOE/Disability/Vets