Senior Management Analyst, Analytics and Research IT

University of Washington Medical Center; Seattle (WA); Hybrid; USD 74,000 - 101,000; Full time

Benefits offered by this job

Vacation

Sick time

Personal holiday

Paid holidays

Job summary

University of Washington Medical Center's UW Medicine IT Services seeks a Senior Management Analyst, Analytics and Research IT, to provide high-level administrative support to the Directors of Analytics and Research IT. This role involves planning, coordinating, and directing programs and projects to meet department goals.

You will manage calendars, budgets, content for meetings, and cross-team initiatives, while developing policies and improving workflows.

Qualifications

• Bachelor’s degree in Business Administration, Information Technology, or related field.
• 5+ years’ administrative experience supporting senior executives in a complex matrix organization.
• Strong analytical, editing, and communication skills; budgeting and financial experience.

Responsibilities

• Manage Directors’ calendars, scheduling, and executive-level meeting support.
• Coordinate travel for the team and assist with procurement and vendor communications.
• Oversee multi-million dollar budgets, including tracking expenditures, license management, forecasting, and reimbursements.
• Develop meeting content and agendas for executive-level discussions and summaries.
• Monitor team performance metrics and prepare KPI dashboards and reporting.
• Draft and refine policies, procedures, and communications; manage distribution via emails, SharePoint, and Teams.

Skills

Analytical skills

Mentoring interns

Budget analysis

Process improvement

Executive support

Education

Bachelor’s degree in Business Administration, Information Technology, or related field

Tools

Word

Access

Excel

PowerPoint

Job description

Job Description

UW MEDICINE IT SERVICES has an outstanding job opportunity for a Senior Management Analyst, Analytics and Research IT.

WORK SCHEDULE

• 100% FTE – 40 hours per week
• Day Shift – UW MEDICINE ITS SERVICES CORE HOURS ARE 08:00 – 17:00 (PST), Monday-Friday

DEPARTMENT DESCRIPTION

UW Medicine IT Services (ITS) is a shared services organization that supports all of UW Medicine. UW Medicine is comprised of Harborview Medical Center (HMC), UW Medical Center-Montlake Campus (UWMC-Montlake), UW Medical Center-Northwest Campus (UWMC-NW), UW Medicine Primary Care (UWMPC), UW Physicians (UWP), UW School of Medicine (SOM), and Airlift Northwest (ALNW). ITS is responsible for the ongoing support and maintenance of the infrastructure and applications which support all these institutions, along with the implementation of new services and applications that are used to support and further the UW Medicine mission.

POSITION HIGHLIGHTS

• HYBRID opportunity
• 15 days of vacation your first year – Also, 12 days of sick time, 1 personal holiday, and 11 paid holidays each year
• 100% matching, 100% immediately vesting 403(b)

PRIMARY JOB RESPONSIBILITIES

The primary focus of the Senior Management Analyst is providing high-level management assistance and advisory to the Directors of Analytics and Research IT by planning, coordinating, and directing of administrative programs and special projects to achieve departmental and team goals. Job responsibilities include, but are not limited to:

• Managing the Directors’ of Analytics and Research IT calendars, scheduling, and supporting executive-level meetings
• Coordinating travel for team
• Coordinating, analyzing, and administering multiple million dollar budgets, including tracking and managing budget requests and expenditures, software licensing, budget analysis/forecasting, and managing reimbursements through the ITS process
• Planning, coordinating, and developing/keeping contents of meetings focused (including executive level meetings)
• Measuring team performance and determining key performance indicators and team performance reporting
• Processing, tracking, and maintaining records of key deliverables such as policies, guidelines, processes, department reports, finance reports with analysis, tracking and providing analysis of planned and unplanned budget expenditures, and committee materials
• Providing team leaders with recommendations and consultation to develop and implement methods for improving any and all aspects of the team
• Coordinating cross-team strategic and programmatic efforts
• Developing content for internal and external communications, managing distribution through appropriate department channels (i.e., email, SharePoint, Mailman, and Teams), and managing the team intranet site(s)
• Manage the creation of ITS web pages (customer-facing and internal), content development, and on-going maintenance
• Collaborating with the Directors of Analytics and Research IT to identify process gaps and improve established operational processes
• Developing, refining, and establishing new policies and procedures regarding best business practices, workflow, office policies, operational management, onboarding, budget submission, user access management, Help Desk routing, and Knowledge Based Document creation
• Extremely knowledgeable on and provide guidance to team on department-specific and UW Medicine policies and procedures
• Managing contractor/vendor relationships, including review of invoices and purchase orders, developing statements of work, and tracking planned budget expenditures
• Coordinating the development of presentation materials for departmental level efforts and programs given to UW Medicine Directors and Executive Sponsors
• Providing recommendations to leadership, supporting governance activities, and identifying process improvement opportunities
• Managing and mentoring 1-2 student employees

REQUIREMENTS

• Bachelor’s degree in Business Administration, Information Technology, or related field or equivalent education and/or experience.

5+ years’ administrative experience in a complex matrix organization involving the support of senior executives and the management of various operational activities while demonstrating the following:

• Strong, applied analytical skills and the ability to mentor interns and/or other team members
• Exemplary experience writing, proofing, and editing for grammar, accuracy, and clarity
• Exemplary communication skills in person, over the phone, and in writing
• Strong, applied experience independently creating, documenting, and managing various operational support processes for a team
• Demonstrated experience independently managing and optimizing a workflow
• Evidence of the practice of a high-level of personal and professional ethical behavior, and the ability to educate others in general security standards
• Exemplary standards of adhering to departmental standards of confidentiality
• Strong applied experience managing multiple complex activities and assigning work to others
• Strong, applied financial experience including managing budgets with, and the ability to guide others through, fundamental budget practices and principals
• Advanced computer skills, including Word, Access, Excel and Power Point
• Familiarity with database applications
• Ability to influence others without the benefit of authority
• Ability to work independently, problem solve, take initiative, set priorities, and handle multiple tasks efficiently, effectively, and in a timely manner
• Demonstrated success interacting with diverse groups in a collaborative team environment
• Ability to achieve goals under tight deadlines
• Ability to know when to draw on team resources to achieve department/team goals

Compensation, Benefits and Position Details

Pay Range Minimum:

$74,352.00 annual

Pay Range Maximum:

$100,584.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the publicby advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians,scientistsand other health professionals.

All acrossUW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family,studentand colleague is valued and honored.Nearly 29,000healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.