Senior Management Analyst

City of South Pasadena; South Pasadena (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

The City of South Pasadena seeks an experienced environmental and sustainability professional to lead advanced analytical work, manage grant programs, and supervise cross‑department initiatives in energy, water, and climate action.

Responsibilities include policy development, contract oversight, budget administration, and effective communication with staff, consultants, and public officials. A Bachelor’s degree and five years of municipal analytical experience are preferred.

Qualifications

• Five years of increasingly complex analytical, administrative or program management experience with a governmental agency.
• Desirable master’s degree.
• Possession of a valid Class “C” California Driver’s License.

Responsibilities

• Lead and monitor analysis work for multiple departments; provide daily direction to subordinates; participate in performance evaluation.
• Develop and implement policies, programs and procedures; manage projects involving research and analysis.
• Coordinate administrative activities for various programs and advise on training needs.
• Develop, coordinate, implement, and evaluate programs such as water conservation, energy efficiency, climate action, and environmental conservation.
• Review compliance with federal, state, and local laws; interpret requirements and suggest policy changes.
• Research and administer grant programs; track reimbursements and prepare grant budgets.
• Prepare financial and narrative grant reports; interface with finance and auditors on grant activities.
• Perform HR functions; administer workers compensation and property claims.
• Monitor insurance coverage; participate in risk management evaluation.
• Approve invoices; oversee capital projects; manage consultants and contracts.

Skills

Grant administration

Budgeting

Contract management

Project management

Regulatory compliance

Communication

Data analysis

Staff coordination

Public outreach

Education

Bachelor’s Degree in public administration, political science, communications, environmental or earth science, urban planning

Five years of analytical/administrative or program management experience in government

Valid California Class C driver’s license

Tools

Microsoft Office

Job description

The Ideal Candidate

The ideal candidate is an experienced environmental and sustainability professional with a strong understanding of California environmental regulations, and proven experience implementing municipal sustainability programs. The successful candidate will also demonstrate strong skills in grant administration, project and contract management, budgeting, regulatory compliance, and communicating effectively with staff, community members, consultants, and public officials.

The City of South Pasadena is committed to a culture of Collaboration, Accountability, Courage, Ownership, Professionalism, and Service Excellence. Candidates are expected to demonstrate these values in their work and interactions with colleagues and the community.

Purpose

The incumbent will perform a wide variety of highly complex analytical activities within an assigned functional area. Supports and facilitates all administrative aspects of a department and assists managers and directors on special projects, budget implementation, and analysis.

Distinguishing Characteristics

This is the advanced-level class in the Management Analyst series. This class is distinguished from the Management Analyst by oversight responsibility in a variety of functions, and the difficulty and complexity of work performed. It also requires the use of a high degree of independent judgment in making decisions. This position serves as a team lead within the Management Analyst series.

• Leads, supports, coordinates, and monitors analysis work performed for various departments; provides general and specific daily direction to subordinates and participates in general performance evaluation.
• Assists, supports, and lead sin the development and implementation of policies, programs and procedures through research and analysis; manages or completes a variety of projects involving research and analysis.
• Coordinates administrative activities for a variety of programs; makes recommendations on policy procedures, workflow, employee training needs, and other work-related projects.
• Develops, coordinates, implements, and evaluates programs and projects such as water conservation, energy efficiency, stormwater quality, refuse and recycling, emissions, reduction, urban forestry, climate action, and environmental conservation.
• Reviews City practices, programs, and procedures for compliance with applicable federal, state, and local laws and regulations; interprets requirements and recommends policies ordinances, resolutions, procedures, and program changes.
• Researches, analyzes, and makes recommendations on potential programs for funding under special grant programs; administers tracks, processes, and maintains grant reimbursements and funds; prepares and administers grant budgets.
• Completes financial and narrative reports regarding grant-funded activities; interfaces with finance and other city departments, outside auditors and funding agencies on grant activities.
• Performs various human resources functions; administers Workers Compensation claims and City property damage claims.
• Monitors and updates appropriate insurance coverage on all City properties; participates in and assists with the City’s risk management evaluation program.
• Approves invoices and purchasing for management or capital projects; project management or oversight of capital projects; procures and manages consultant resources; monitors contracts and manages contract execution.

• Analyzes and interprets data collected and prepares periodic or special reports; prepares written reports, visual aids, letters, contracts, and other written documents and computerized reports as needed.
• Coordinates interdepartmental activities and issues as directed; answers questions and provides information to City staff and the public regarding city policies, procedures, and contracts.
• Conducts surveys and performs research and statistical analyses on administrative, fiscal, budgetary, personnel, and operational problems; assists in the preparation of requests for proposal or qualifications services required by Department.
• Participates and takes initiative on developing and implementing various communications for Departments; creates, approves, edits, and schedules content.
• Serves as a representative or staff on committees, review boards, and management study teams; coordinates committee activities, meetings, related responsibilities and assigned projects.
• Represents city with other governmental agencies and community groups as assigned.
• Coordinates environmental-service emergency preparedness and response activities, as assigned.
• Performs other related duties as assigned.

• Bachelor’s Degree in public administration, political science, Communications, environmental or earth science, urban planning, or a related field.
• Five (5) years of increasingly complex analytical, administrative or program management experience with a governmental agency, preferably within a municipal setting. A master’s degree is desirable.
• Possession of a valid Class “C” California Driver’s License.

An equivalent combination of experience, education, and/or training may substitute for the listed minimum requirements.

Knowledge, Skills, and Abilities

• Knowledge of English, grammar, spelling, and conversational skills.
• Knowledge of writing and grant writing techniques.
• Knowledge of data collection and analysis.
• Knowledge of commonly used office equipment.
• Knowledge of administrative procedures and City functions
• Knowledge of business correspondence
• Knowledge of applicable federal, state, and local laws, codes, regulations, and regulatory programs (e.g. Government Codes, environmental law, tree ordinances, and other related mandates to the assigned area)
• Knowledge of budget preparation and control, grant administration, contract administration, project management, public outreach, and consultant oversight.
• Ability to develop and implement communications for various departments across multiple platforms.
• Ability to analyze and compile technical, operational, financial, and statistical data.
• Ability to establish and maintain effective working relationships with employes, elected and appointed officials, public agencies, community groups, businesses, consultants, and public.
• Ability to present a courteous, professional public image to the public and citizens.
• Ability to keep privileged information private.
• Ability to communicate effectively and clearly and take initiative where needed.
• Ability to understand and follow oral and written instructions.
• Ability to operate word processing software.

DESIRABLES

This position will perform complex analytical activities for the Department of Public Works, supporting and facilitating administrative aspects of the department and functioning as the lead regarding Environmental and Sustainability efforts. The City of South Pasadena is seeking the following desirables:

• Experience developing or administering municipal environmental and sustainability programs.
• Knowledge of environmental laws and regulations, including CEQA, NPDES, AQMD, the Clean Water Act, and AB 939.
• Experience implementing climate action, water conservation, stormwater, recycling, energy, or related sustainability initiatives.
• Experience identifying, securing, and administering grants or other environmental program funding.
• Experience managing environmental consultants, contracts, budgets, schedules, and project deliverables.
• Strong communication and public engagement skills, including preparation of reports, presentations, and community outreach materials.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is essentially a desk job. Physical demands include occasional lifting up to 25 pounds, some reaching, bending, walking, stooping, and squatting. Ability to hear and speak to the general public, and City staff on the telephone and in person. Hand and eye coordination are needed to operate office equipment. Strength, dexterity, coordination and vision to use keyboard and video/computer display terminal.

Working Conditions

Generally clean work environment with limited exposure to conditions such as dust, fumes, odors or noise. Requires traveling throughout the City and adjacent areas, and the attendance of occasional night meetings.

Special Requirements

Possession of a valid Class “C” California Driver’s License.

FLSA STATUS

Exempt

SELECTION PROCEDURE

The City reserves the right to extend the closing date or close this recruitment without notice. Individuals determined to be qualified and best aligned to the position will be invited to participate in the selection process.

EQUAL OPPORTUNITY

The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call [phone] or email [e-mail].

The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work.

ABOUT THE CITY

The City of South Pasadena (population 26,047) is a charming community located only eight miles from downtown Los Angeles on the west side of the San Gabriel Valley. South Pasadena is known for its beautiful tree-lined streets, stunning homes, unique small businesses, top-quality schools and a strong commitment to community. South Pasadena is also a full-service city with its own fire, police and water departments.

Occupying 3.44 square miles of flatlands and hillsides, South Pasadena’s unique character makes it one of California’s most desirable locations. The City has a rich history of intact late 19th and early 20th Century neighborhoods and residences, giving it a strong claim as one of the oldest and most historic sites in the San Gabriel Valley. One of the first suburbs of Los Angeles, South Pasadena maintains small-town quality, with charming residential streetscapes, and a historic commercial core, making it one of Hollywood’s favorite suburban filming locations, featured in numerous television and big screen productions.

South Pasadena is frequently recognized as a family and environmentally friendly community. The City enjoys quiet, attractive, walkable neighborhoods and a low crime rate. There are numerous active community organizations in South Pasadena, including the Oneonta Club, WISPPA, South Pasadena Arts Council, AYSO, Little League, Boy Scouts, Girl Scouts, Women’s Club, Chamber of Commerce, South Pasadena Preservation Foundation, Holy Family Church, St. James Church, South Pasadena Tournament of Roses Association, South Pasadena Chinese-American Club, Vecinos and many others. Boasting over 100 acres of parks and playgrounds and more than 21,000 trees, the City’s picturesque environment invites residents and visitors to enjoy numerous opportunities for outdoor recreation. South Pasadena offers an 18 hole, Par-3 golf course, tennis, racquet and pickleball facilities, horse stables and a dog park all in its picturesque Arroyo Seco area.

Small, proud and independent, the City of South Pasadena has preserved its status as a unique community for over a hundred years.

NOTE: The provisions in this job flyer do not constitute an expressed or implied contract; and any provisions contained in this flyer may be modified or revoked without notice.