Management Analyst (Office Administration)

PeopleTec, Inc.; Huntsville (AL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Employee ownership

Continuing education opportunities

People First benefits package

Job summary

PeopleTec, Inc. is seeking a Management Analyst (Office Administration) to support Huntsville, AL.

The role blends high‑level administrative support with data‑driven program analysis and cross‑functional coordination to enable senior leaders and programs within DoD offices. You will manage calendars, travel, meetings, prepare reports and presentations, oversee budget tracking, drive process improvements, ensure compliance, and communicate effectively with internal teams and external stakeholders

Qualifications

• 5-8 years of experience
• Excellent written and verbal communication skills, capable of preparing clear and concise reports, briefings, and official correspondence
• Problem-solving: ability to identify and resolve complex program management challenges
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software
• Organizational skills to manage multiple tasks, projects, and deadlines while maintaining accuracy
• Experience in providing executive assistance, including calendar management, scheduling, travel coordination, and correspondence drafting
• Must be proficient in Microsoft Suite of tools (Outlook, Word, PowerPoint, Teams) and the Defense Travel System (DTS)
• Ability to operate in a dynamic, fast-paced environment and meet strict deadlines
• Ability to multi-task and prioritize important tasks
• Self-starter with detail orientation
• Must have a current driver's license
• Travel: 10%
• Must be a U.S. Citizen
• Active DoD Secret clearance or ability to obtain and maintain during employment

Responsibilities

• Executive support: scheduling meetings, calendars, and travel arrangements
• Communication liaison between executives and stakeholders
• Event planning for conferences and briefings
• Reporting and documentation for senior leadership
• Budget and resource management and forecasting
• Process improvement to enhance efficiency and reduce costs
• Compliance and risk management
• Data collection and evaluation to support decision-making
• Collaboration across cross-functional teams and external partners
• Document management and meeting coordination
• Correspondence drafting for senior management
• Office management and resource oversight
• Program analysis of operations and performance metrics

Skills

Executive support

Communication skills

Problem solving

MS Office

DoD knowledge

Travel coordination

Driver's license

Education

Bachelor's degree or higher in information technology, business administration, or related field

Tools

MS Project

Primavera

DTS

Outlook

Teams

Job description

Opportunity

PeopleTec is currently seeking a Management Analyst (Office Administration) to support our Huntsville, ALlocation.

The Management Analyst will provide critical support to multiple Office of the Under Secretary of Defense for Research & Engineering (OUSW (R&E) and U.S. Army Headquarters at Executive Director and Flag Officer equivalents by combining analytical expertise with executive assistance.This role involves providing high-level management analysis, improving program performance, managing day-to-day administrative functions, and ensuring smooth communication between leadership, internal teams, and external stakeholders. The individual will facilitate program operations, support senior management with administrative tasks, and contribute to efficient program delivery through data-driven analysis.

Duties:

• Executive Support: Provide high-level administrative support to senior leaders, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Communication Liaison: Serve as the point of contact between executives and internal/external stakeholders, ensuring timely and accurate communication.
• Event Planning: Assist in planning and coordinating conferences, briefings, and other program-related events.
• Reporting & Documentation: Prepare reports, briefings, and presentations for senior leadership, ensuring clarity in program status, risks, and performance indicators.
• Budget & Resource Management: Assist with the creation, tracking, and forecasting of budgets to ensure alignment with program goals. Identify budgetary issues and suggest solutions.
• Process Improvement: Identify opportunities to optimize program processes, enhance efficiency, and reduce costs.
• Compliance & Risk Management: Monitor adherence to program directives, policies, and relevant regulations. Contribute to risk management by identifying and mitigating program risks.
• Data Collection & Evaluation: Collect and analyze data to provide insights that support decision-making and program management strategies.
• Collaboration & Coordination: Work with cross-functional teams, government entities, contractors, and stakeholders to ensure effective program execution and resolve issues as they arise.
• Document Management: Organize and maintain files, correspondence, and documentation for easy access and compliance with security protocols.
• Meeting Coordination: Arrange meetings, prepare agendas, take minutes, and ensure follow-up actions are completed.
• Correspondence Drafting: Draft emails, letters, reports, and other correspondence on behalf of senior management.
• Office Management: Oversee office supplies, equipment, and other resources to ensure smooth office operations.
• Program Analysis: Conduct ongoing analysis of program operations, performance metrics, and resource utilization. Identify inefficiencies and propose corrective actions.

Qualifications

Required Skills/Experience:

• 5-8 years of experience
• Communication Skills: Excellent written and verbal communication skills, capable of preparing clear and concise reports, briefings, and official correspondence.
• Problem-Solving: Ability to identify and resolve complex program management challenges.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management software (e.g., MS Project, Primavera).
• Organizational Skills: Strong organizational skills to effectively manage multiple tasks, projects, and deadlines while maintaining accuracy.
• Administrative Support Skills: Experience in providing executive assistance, including calendar management, scheduling, travel coordination, and correspondence drafting.
• Must be proficient in Microsoft Suite of tools (e.g. Outlook, Word, Powerpoint, Teams, Excel) and the Defense Travel System (DTS).
• Ability to operate in a dynamic, fast-paced environment and meet strict deadlines.
• Ability to multi-task and prioritize important, competing tasks and information.
• Self-starter that needs little direction/guidance on what next steps are required with projects and demonstrate a strong attention to detail.
• Excellent verbal communication, organizational, and interpersonal skills.
• Ability to brief DoD senior leaders and influence decision-making.
• Flexible and positive attitude in the face of challenges and ambiguity.
• Ability to take initiative to better support the organization.
• Must have a current driver's license.
• Travel: 10%
• Must be a U.S. Citizen
• Active U.S. DoD Secret clearance is required to perform this work. Candidates are required to have a Secret clearance or the ability to obtain one upon hire, and the ability to maintain this clearance level during employment.

Education Requirements:

• Bachelor’s Degree or higher, from an accredited university, in information technology, business administration, or related field, for the performance of these duties (additional year of experience can be in lieu of degree).

Desired Skills:

• Engaged routinely with three‑and four‑star leadership, offering executive‑level briefings, recommendations, and cross‑functional coordination across joint, interagency, and service components
• Experience with DoD Programs: Experience working within the Department of Defense or a related government agency, particularly in defense acquisition and program management.
• Knowledge of Guam Defense Systems: Familiarity with defense systems in Guam, military operations, and logistics.
• Event Planning Experience: Experience in planning, organizing, and executing high-profile events or meetings is an asset.

Overview

People First. Technology Always.

PeopleTec, Inc. is an employee-owned small business founded in Huntsville, AL that provides exceptional customer support by employing and retaining a highly skilled workforce.

Culture: The name "PeopleTec" was deliberately chosen to remind us of our core value system - our people. Our company's foundation was built on placing our employees and customers first. With an award-winning atmosphere, we have matured into a company that boasts the best and brightest across multiple technical fields.

Career: At PeopleTec, we value your long-term goals. Whether it's through our continuing-education opportunities, our robust training programs, or our "People First" benefits package, PeopleTec truly believes that our best investments are our people.

Come Experience It.

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PeopleTec, Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability, you may use the following email address, [e-mail] and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec, Inc.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, citizenship, ancestry, marital status, protected veteran status, disability status or any other status protected by federal, state, or local law. PeopleTec, Inc. participates in E-Verify.