Senior Logistics Specialist

SWCA, Incorporated; Las Vegas (NV); On-site; USD 34,000 - 52,000; Full time

Job summary

SWCA Environmental Consultants in Las Vegas, NV is seeking a full-time Senior Logistics Specialist to support our Las Vegas office. The role requires independent work and strong collaboration, with high attention to detail and the ability to manage multiple tasks in a fast-paced environment.

You will handle travel logistics, invoicing, asset management, and office safety duties as needed, with occasional weekend work. This position is headquartered in the Las Vegas office and is not remote.

Qualifications

• A minimum of a high school diploma (or GED equivalent).
• Experience in environmental consulting, office management, logistics, or administrative assistance preferred.
• Proficiency in MS Office (Word, Excel, PowerPoint) and ability to learn Zoom/MS Teams.
• Valid driver's license with ability to drive trucks and 4x4s.

Responsibilities

• Manages all travel logistics for field crews and office staff, including itineraries and receipts.
• Reconciles logistics invoices and maintains records for vehicles and equipment.
• Coordinates asset management for vehicles and safety equipment; supports inventory and GPS device management.
• Attends project coordination meetings and supports scheduling for field staff.
• May serve as Office Safety Representative (OSR) and assist with safety initiatives.
• Provides back-up for front desk and administrative team, and drives SWCA-owned vehicles as needed.
• Ensures compliance with applicable regulations and company standards.

Job description

About the opportunity

SWCA Environmental Consultants is seeking a full-time Senior Logistics Specialist to support our Las Vegas, Nevada office. The ideal candidate is an organized problem solver with excellent communication skills, dedicated to ensuring smooth and efficient operations.

This position requires the ability to work independently while also collaborating effectively with team members. The individual in this role will have high attention to detail, strong time management skills, and the ability to prioritize and multi-task in a fast-paced environment. They will provide clear support to employees, negotiate assertively with vendors, and ensure operational excellence.

This is a regular (with benefits, full-time, hourly/non-exempt position based as a hub employee in the Las Vegas, NV office. The nature of this position is such that it is not a role which provides hybrid or remote work options. Interested candidates should be able to be at the SWCA Las Vegas office daily, M – F. Some weekend work is required when scheduled.

What you will accomplish

• Manages all travel logistics for field crews, ensuring all travel itineraries and receipts are accurately communicated and documented to facilitate smooth field operations. Travel logistics may also include arranging travel that is unrelated to fieldwork for office staff.


• Reconciles invoices relating to logistics, ensuring accuracy in billing and timely processing. Processes logistics billing for field projects and maintains organized records for vehicles and other critical fieldwork-related documents.


• Coordinates asset management for vehicles and field and safety equipment. Prepares field and safety gear for staff, responds promptly to logistics requests, supports GPS device account management, updates software, and tracks inventory to ensure field teams are adequately equipped.


• Attends project coordination meetings to support successful deployment and coordinates with project managers to support field staff with scheduling.


• May manage office safety and compliance as the primary Office Safety Representative (OSR), including overseeing related duties and supporting overall safety initiatives.


• Attends regular administrative and OSR meetings and other relevant meetings to support the success of the role.


• Manages or assists with building access security, including keys, door codes, and alarm codes. Provides backup support for the front desk and administrative team.


• Drives rental vehicles or vehicles in SWCA-owned fleets as needed.


• Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.


• Performs related work as assigned.

Additional Job-Specific Responsibilities

• Assist in managing vehicle maintenance and repairs and coordinates rental-vehicle pickup and return.


• Provides administrative backup for supply orders, shipping and mail, document production, meetings, office upkeep, vendors, and property-management coordination.


• Assists with trailer and UTV rental acquisitions and returns when needed.


• Assist in keeping accurate inventory of field and safety supplies.


• Organizes storage units and office field supplies.


• Attend and participate in project specific logistics meetings when needed.


• Assist in planning and preparation all truck, equipment logistics for staff and projects.


• Assist in coordinating staging of planned logistics equipment.

Experience and qualifications for success

• A minimum of a high school diploma (or GED equivalent).


• One (1) year of experience in environmental consulting, office management, logistics, or administrative assistance required; at least two (2) years preferred.


• Proficiency in MS Office applications, including Word, Excel, Teams, and PowerPoint


• Familiarity with Zoom and MS Teams video meeting platforms or a strong willingness to learn.


• A current and valid driver’s license, with the ability to drive multiple types of vehicles, including trucks and 4x4s.


• Ability to lift 30 lbs.


• Able to work weekends on some occasions.

Preferred Qualifications:

• Experience working for an environmental consulting, engineering, or construction firm.


• Experience with other software applications such as Adobe Acrobat.


• Experience with Vantage Point or other CRM software; experience with SharePoint.


• Budget tracking, reporting, or equivalent experience.

Key Skills & Attributes:

• Ability to write and communicate clearly.


• Strong customer service approach and problem-solving ability.


• Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment


• Ability to work independently, be proactive, solve problems, and take initiative; but also, be highly collaborative and team oriented.


• Willingness to jump into various types of tasks and learn new things to support our team as needs arise.


• Strong attention to detail


• Strong organizational skills


• Ability to prioritize tasks and delegate as needed