Marketing and Proposal Coordinator- Southwest

SWCA, Incorporated; United States Virgin Islands; Hybride; USD 60 000 - 75 000; Plein temps

Résumé du poste

SWCA Environmental Consultants seeks a Marketing and Proposal Coordinator to join the Southwest team. You will own pursuits from capture planning to post-submission lessons learned, coordinating proposals and marketing efforts across regions and stakeholders.

The role supports strategy development, content creation, and process improvement, with flexible remote, hybrid, or office work in Pacific or Mountain time zones; occasional travel may be required to offices in AZ and NV.

Qualifications

• Experience coordinating or leading proposals, pursuits, or business development efforts in a technical professional services environment.
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Connaissances

Proposals coordination

Project management

Written communication

Content development

Stakeholder collaboration

InDesign

Microsoft Word

CRM systems (Vantagepoint)

AI-enabled tools for research/content

Outils

Adobe InDesign

Adobe Creative Suite

Vantagepoint CRM

Description du poste

About the opportunity

Are you a strategic thinker who thrives on transforming complex ideas into winning proposals?

SWCA Environmental Consultants is seeking a Marketing and Proposal Coordinator (HR Title: Marketing Coordinator) to join our Southwest team.

In this role, you will be a partner who brings an ownership mindset to every pursuit. Because SWCA is 100% employee-owned, our team members don't just execute tasks; we take direct responsibility for our collective success. Working alongside our technical experts and operations leaders, you’ll take ownership of positioning and pursuing some of our most critical environmental opportunities across the region.

This role spans the entire pursuit lifecycle. From initial capture planning and strategy to proposal development, interview prep, and post-submission lessons learned, you will be the engine that keeps complex pursuits moving forward. Success in this role means helping SWCA pursue the right opportunities, develop compelling, client-focused narratives, and fuel our regional growth with critical environmental wins.

This full-time, salaried, non-exempt, and regular (with benefits) position that offers flexibility to work remotely, in a hybrid capacity, or from an SWCA office. Priority will be given to candidates in Pacific or Mountain time zones who can occasionally travel to offices for on-site collaboration. The role may require occasional evening or weekend work to meet critical deadlines. Office locations supported: Phoenix, Tucson, Flagstaff, Arizona, and Las Vegas and Reno, Nevada.

What you will accomplish

• Leads processes or projects within Marketing & Pursuit Resources from start to finish, under general supervision, including coordinating pursuits, proposals, and business development efforts.
• Demonstrates strong technical proficiency in pursuits strategy and development, including knowledge of fundamental theories, practices, procedures, and concepts.
• Supports leaders in strategy development, relying on experience and market research to guide strategic decision making within the area of expertise.
• Makes decisions within guidelines and policies that impact the employee's priorities to meet deadlines and works with management to determine priorities when capacity issues arise.
• Delegates tasks to Marketing Specialists while maintaining appropriate oversight.
• Ensures all marketing activities and materials comply with legal standards, ethical practices, and SWCA's quality requirements, conducting reviews and audits to maintain high standards of marketing excellence.
• Provides guidance and mentoring to junior level staff and may guide and/or mentor new team members.
• Writes non-technical content for pursuits/proposals and marketing materials.
• Follows applicable federal, Tribal, state, local, industry, contractual, and company regulations, standards, and specifications.
• Performs related work as assigned.

Experience and qualifications for success

You are a great fit for this role if you bring:

• Experience coordinating or leading proposals, pursuits, or business development efforts in an architecture, engineering, construction, or another technical professional services environment.
• Strong understanding of the pursuit lifecycle from planning and kickoff through content development, reviews, production, and submission.
• Excellent writing, editing, and proofreading skills, with the ability to turn input from multiple contributors into clear, compelling, client-focused content.
• Strong project management, organization, and attention to detail, including the ability to manage multiple priorities, contributors, and deadlines, identify issues early, and seek support or direction when needed.
• Confidence, initiative, and collaborative approach when working with technical professionals, client developers, and leaders to facilitate discussions, gather information, and keep pursuit teams moving.
• Advanced Microsoft Word skills and proficiency with Adobe Creative Suite, including InDesign.
• Experience using Vantagepoint or a comparable CRM and marketing information system, along with AI-enabled tools for research, content development, information retrieval, or other pursuit activities.
• Experience using proposal automation, content management, AI, or similar tools to improve proposal workflows, content reuse, research, or team efficiency.
• Experience in environmental consulting, architecture, engineering, construction, or another technical professional services industry, with familiarity with Southwest markets.