Senior Living Scheduling & Administrative Coordinator

Resthaven; Holland (MI); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

No mandatory overtime

Agency-free care teams

NOMI Health Insurance Network – $0 cop

Tuition reimbursement after 6 months

Career growth opportunities

Meaningful impact in residents' lives

Job summary

Resthaven in Holland, MI is seeking an organized Administrative Assistant / Scheduler to support our Assisted Living community. You will manage schedules, coordinate coverage, and assist leadership to ensure high-quality resident care.

This full-time role requires strong organizational and communication skills, proficiency with MS Office, and the ability to work in a fast-paced environment while maintaining confidentiality. No mandatory overtime, great benefits, and opportunities for growth.

Qualifications

• High school diploma or GED required. Prior office/clerical experience preferred.
• Experience with scheduling or staffing coordination is a plus.
• Healthcare or senior living exposure preferred.

Responsibilities

• Compile and maintain the care team master schedule for all shifts.
• Coordinate daily staffing needs and coverage.
• Communicate open shifts and schedule changes to staff.
• Work with leadership to adjust staffing levels as needed.
• Identify scheduling gaps and fill open shifts.
• Track attendance and document compliance.
• Prepare staffing reports and required state/federal reporting.
• Maintain accurate scheduling and employee records.
• Coordinate agency scheduling and related documentation when applicable.
• Provide admin support to managers and leadership.
• Answer phones and provide professional customer service.

Skills

Organizational skills

Attention to detail

Computer skills

MS Office

Multi-tasking

Written communication

Interpersonal skills

Teamwork

Customer service

Confidentiality

Education

High school diploma or GED

Associate degree in Office Management or Business Administration

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Resthaven in Holland, MI is seeking an organized Administrative Assistant / Scheduler to support our Assisted Living community. You will manage schedules, coordinate coverage, and assist leadership to ensure high-quality resident care.

This full-time role requires strong organizational and communication skills, proficiency with MS Office, and the ability to work in a fast-paced environment while maintaining confidentiality. No mandatory overtime, great benefits, and opportunities for growth.