Senior Living Property Admin & Office Manager

StoryPoint; Grove City (OH); Sur place; USD 42 000 - 62 000; Plein temps

Résumé du poste

CommonSail Investment Group and our senior living communities seek a Property Administrator to oversee office activities for a senior residential community. You will maintain accurate resident accounts, assist with financial oversight, and ensure timely reporting and budget adherence.

The role requires 2–4 years in property management, strong communication skills, and proficiency with Microsoft Office and Yardi.

Qualifications

• 2–4 years of experience in property management.
• Ability to write clearly and concisely.
• Ability to effectively communicate verbally with individuals and both large and small groups.
• Ability to effectively work collaboratively as part of a team.
• Strong proficiency with Microsoft Office Applications.
• Accounting or financial experience preferred.
• Administrative experience required.
• Knowledge of Yardi.
• Some travel may be required.

Responsabilités

• The Property Administrator assumes the Executive Director responsibilities when required.
• Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
• Directly manages front office personnel.
• Function as Manager on Duty, taking a weekend rotation.
• Schedule front office personnel.
• Complete resident billing of monthly rental fees and other miscellaneous charges.
• Collect, process, deposit and record all income, and notify residents of non-payments.
• Perform month end closing procedure and ensure that reports are accurate and submitted in a timely manner.
• Maintain and update the property file system on work orders, general correspondence, residents, employees, etc.
• Maintain Certificates of Insurance with vendors/contractors.
• Provide quality, professional service to the residents.
• Enter lease renewals and move-in/move-out paperwork processing in Yardi.
• Maintain and reconcile petty cash account.
• Process purchase invoices on a weekly basis.
• Payroll administration, including pay package, termination packages, and payroll transmittals.
• Maintain department expenses within budgeted parameters.
• Purchase and supervise the maintenance of all office and administrative supplies and equipment.
• Maintain vendor indemnification and code of conduct.
• Additional duties as assigned or needed.
• Maintain a positive attitude which supports team performance and productivity.
• Supports the Mission, Values, and Vision of Senior Village Management.
• Work toward continual improvement of the overall organization.
• Train front office personnel as necessary to cover Property Administrator responsibilities.
• Responsible for pursuing receivables/collection of outstanding unpaid rents.
• Implement and conduct structured receivables collection.
• Conduct monthly general ledger review.
• Collaborate with team to forecast operations with 98% accuracy 4 months out.

Connaissances

Property management

Written communication

Verbal communication

Team collaboration

Administrative experience

Microsoft Office

Accounting experience

Travel willingness

Formation

Accounting or financial experience preferred

Outils

Yardi

Microsoft Office

Description du poste

CommonSail Investment Group and our senior living communities seek a Property Administrator to oversee office activities for a senior residential community. You will maintain accurate resident accounts, assist with financial oversight, and ensure timely reporting and budget adherence.

The role requires 2–4 years in property management, strong communication skills, and proficiency with Microsoft Office and Yardi.