Senior Living Office & HR Manager

Avamere Skilled Advisors, LLC d/b/a Avamere Living; Tigard (OR); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan

PTO & Holidays

EAP Canopy

HSA & FSA

Job summary

Avamere Skilled Advisors, LLC d/b/a Avamere Living in Tigard, Oregon, seeks a Business Office Manager to lead non-clinical admin, financial and HR systems in a memory care/assisted living setting. You will ensure regulatory compliance, financial efficiency, and resident-centered support.

Reporting to the Executive Director, you will manage payroll, billing, accounts payable/receivable, vendor invoices, and staff training while maintaining HIPAA compliance and strong communication with residents,

Qualifications

• Experience in HR, Payroll, and onboarding in healthcare settings.
• Experience with Medicaid Billing and private-pay collections.
• Experience with AR/AP processing.
• Excellent communication with residents, families, and staff.
• Ability to manage multiple tasks and maintain detailed records.
• Proficiency with Microsoft Office and HRIS/ATS tools.
• Commitment to HIPAA compliance and confidentiality.
• Desire to improve quality of life for seniors.

Responsibilities

• Generate monthly private pay invoices and track collections.
• Coordinate Medicaid submissions and other state reimbursements.
• Process vendor invoices and maintain records.
• Manage payroll records, timecards, and deductions.
• Oversee Resident Trust Accounts and month-end close.
• Assist with census balancing and daily operations.
• Train front desk staff and oversee onboarding of new hires.
• Maintain resident portfolios and data in systems.
• Support benefits enrollment and HR inquiries.

Skills

HR and Payroll

Medicaid Billing

Accounts Receivable

Accounts Payable

Communication

Multi-tasking

Microsoft Office

HIPAA Compliance

Employee Relations

Quality of Life for Seniors

Tools

UKG/UltiPro HRIS

Workable/ATS

Job description

Avamere Skilled Advisors, LLC d/b/a Avamere Living in Tigard, Oregon, seeks a Business Office Manager to lead non-clinical admin, financial and HR systems in a memory care/assisted living setting. You will ensure regulatory compliance, financial efficiency, and resident-centered support.

Reporting to the Executive Director, you will manage payroll, billing, accounts payable/receivable, vendor invoices, and staff training while maintaining HIPAA compliance and strong communication with residents,