Senior Legal Executive Assistant & Governance Coordinator

Wabtec; Pittsburgh (Allegheny County); On-site; USD 85,000 - 120,000; Full time

Job summary

Wabtec is seeking an experienced Legal Support Coordinator/Executive Assistant to empower the General Counsel team. You will manage complex calendars, coordinate domestic and international travel, and prepare executive materials with confidentiality and discretion.

The role also supports governance activities, board materials, records management, and cross-functional communications to drive strategic priorities.

Qualifications

• 6+ years executive administrative experience
• Experience supporting senior executives preferably in a corporate legal dept
• Exceptional organizational, communication, and project management skills
• Ability to manage highly confidential information with discretion
• Familiarity with corporate governance coordination and entity management
• Proficient in Microsoft tools including Copilot, Excel, Word, Visio, Outlook

Responsibilities

• Orchestrate dynamic executive calendar with tradeoffs for high-impact work
• Plan complex domestic and international travel with attention to detail
• Prepare materials for meetings including talking points and presentations
• Maintain momentum with follow-ups and open-item tracking
• Support leadership forums and governance coordination, including meeting logistics

Skills

Executive support experience

Exceptional organization

Project management

Discretion with confidential info

AI usage awareness

Prioritization in fast-paced env

Global environment experience

Records management exposure

Governance coordination

MS Office proficiency (Copilot, Excel,

Word, Visio, Outlook

Tools

Workday

Smartsheet

Harvey AI

Job description

Wabtec is seeking an experienced Legal Support Coordinator/Executive Assistant to empower the General Counsel team. You will manage complex calendars, coordinate domestic and international travel, and prepare executive materials with confidentiality and discretion.

The role also supports governance activities, board materials, records management, and cross-functional communications to drive strategic priorities.