Senior Legal Executive Assistant

Reed Smith LLP.; Philadelphia (Philadelphia County); On-site; USD 66,000 - 81,000; Full time

Benefits offered by this job

401(k)

Medical

HSA

Dental

Vision

Life insurance

Job summary

Reed Smith LLP in Philadelphia seeks an executive assistant to provide high‑level administrative support to a leader and practice team, serving as a central resource and coordinating across time zones. The role involves handling confidential client communications, drafting legal documents, and supporting matters from scheduling to travel logistics.

The position requires five or more years of senior administrative experience, advanced proficiency in Microsoft Office/Outlook, and the ability to

Qualifications

• Two years of college or equivalent experience required.
• Five or more years of experience in a high-level administrative support role, preferably in a law firm or professional services.

Responsibilities

• Provide specialized legal support to deliver exceptional client service.
• Manage calendars and scheduling with attention to deadlines and time zones.
• Coordinate with internal teams and external vendors for meetings, travel, and events.
• Oversee travel planning with the Travel Department to align with attorney needs.
• Draft legal documents including correspondence, pleadings, memoranda and closing materials.
• Prepare schedules, agendas, and materials for meetings and events.
• Maintain discreet and professional communication with clients and stakeholders.
• Process matter opening forms and track status with timely follow-up.
• Support attorney financial and client development priorities.
• Work independently and handle confidential matters with sound judgment.

Skills

Organizational skills

Time management

Professional communication

Problem solving

Ownership and accountability

Attention to detail

Decision making

Education

Two years of college

Tools

Microsoft Office

Outlook

Zoom

Microsoft Teams

Job description

Reed Smith LLP in Philadelphia seeks an executive assistant to provide high‑level administrative support to a leader and practice team, serving as a central resource and coordinating across time zones. The role involves handling confidential client communications, drafting legal documents, and supporting matters from scheduling to travel logistics.

The position requires five or more years of senior administrative experience, advanced proficiency in Microsoft Office/Outlook, and the ability to