Senior Legal Assistant & Paralegal — Executive Support

AllStar Staffing Group; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

AllStar Staffing Group is seeking a Legal Assistant/Paralegal to provide executive level support at a large center city law firm. This is a full-time direct hire opportunity.

Responsibilities include managing attorney inboxes, calendars, travel, document preparation, and coordinating court appearances, depositions, and client meetings while maintaining confidential records and ensuring deadlines are met.

Qualifications

• 5+ years of legal administrative experience at an executive level.
• Bachelor's degree and/or Paralegal certificate preferred.
• Excellent communication skills both verbal and written.

Responsibilities

• Manage and triage attorney inbox, requests, court notices, and client communications.
• Track action items and deadlines; ensure timely follow‑through.
• Maintain calendars, schedule meetings, and manage competing priorities.
• Coordinate court appearances, depositions, client meetings, etc.
• Handle short‑notice and confidential logistics.
• Prepare, format, proofread, and organize documents and correspondence.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat (PDF creation, editing, redactions, secure sharing).
• Arrange travel, expenses, and short‑notice logistics.
• Arrange attorney travel for trials, hearings, and client meetings.
• Process expense reports, invoices, and vendor payments.
• Maintain organized electronic files and records.
• Document management systems (iManage, NetDocuments preferred).
• Handle sensitive and privileged information with discretion.
• Maintain professionalism with clients, courts, and external parties.
• Provide proactive administrative support across all phases of matters.

Skills

Legal administration

Executive support

Calendar management

MS Office

Adobe Acrobat

Document management

Education

Bachelor's degree

Paralegal certificate

Tools

iManage

NetDocuments

Job description

AllStar Staffing Group is seeking a Legal Assistant/Paralegal to provide executive level support at a large center city law firm. This is a full-time direct hire opportunity.

Responsibilities include managing attorney inboxes, calendars, travel, document preparation, and coordinating court appearances, depositions, and client meetings while maintaining confidential records and ensuring deadlines are met.