Senior Legal Administrative Specialist - Child Support

Frederick County Government; Frederick (MD); Hybrid; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance and dental/vision

Paid holidays and vacation leave

Tuition reimbursement

Life and AD&D insurance

Pension program

Job summary

Frederick County Government is seeking a Legal Office Associate III (Child Support Division) to perform advanced legal administrative and case management work in support of attorneys within the State’s Attorney’s Office. The role requires coordinating complex case files, drafting pleadings, and maintaining multiple case management systems while handling sensitive information with confidentiality.

A strong knowledge of Maryland legal procedures and court rules is essential.

Qualifications

• Associate's degree required; substitutions allowed as listed.
• Minimum 3 years of work experience in legal office administration, court office support, clerical legal support, or related experience.
• Substitutions: Bachelor’s degree with 1 year experience in a similar role; High School diploma with 5 years of related experience.

Responsibilities

• Coordinate with the Department of Social Services, law enforcement agencies, courts, correctional facilities, probation agencies, laboratories, attorneys, employers, government agencies, and interstate partners regarding assigned cases.
• Collect or review DNA specimens, coordinate genetic testing appointments, maintain chain-of-custody documentation, monitor probation compliance, and testify regarding assigned case matters when required by assignment.
• Manage and coordinate court dockets and send the appropriate paperwork to all parties in the case.
• Work closely with the Department of Social Services to establish, modify and enforce child support cases.
• Prepare discovery requests and all related pleadings to send to Defense Counsel for civil child support matters.
• Create and initiate new criminal, juvenile, child support, domestic violence, special victims, probation, or other assigned case files in accordance with applicable laws, court rules, office procedures and division assigned.
• Manage, organize, update, and maintain complex legal case files, case lists, calendars, timelines, and case management records through final disposition.
• Respond to correspondence, emails, telephone calls, electronic filings, and inquiries from attorneys, courts, law enforcement agencies, government agencies, opposing counsel, parties, witnesses, and the public.
• Maintain, update, and monitor case information within multiple databases, case management systems, electronic filing systems, and court records systems.
• Conduct legal and case-related research utilizing Maryland statutes, case law, court rules, charging manuals, court records, transportation articles, and related legal resources.
• Prepare, organize, redact, review, and distribute discovery materials, evidence, media files, witness information, and case documentation in accordance with legal requirements and court deadlines.
• Issue and coordinate subpoenas, summonses, writs, notices, and related court documents for witnesses, parties, law enforcement personnel, and incarcerated individuals.
• Monitor case progression, filing deadlines, court schedules, probation requirements, discovery obligations, and other legal timelines to ensure compliance with applicable laws and court rules.
• Collect, verify, analyze, and organize information and documentation from multiple sources to support legal proceedings and attorney case preparation.
• Provide backup coverage for reception, front desk operations, mail processing, telephone coverage, and other administrative functions as assigned.
• Provide coverage for coworkers during absences.
• Participating in meetings, training, system testing activities, implementation projects, and other departmental initiatives as assigned.
• Provide customer service and assistance to attorneys, court personnel, law enforcement agencies, external stakeholders, and members of the public while maintaining confidentiality and professionalism.

Education

Associate's degree

Bachelor's degree with 1 year experience (substitution)

High School diploma with 5 years experience (substitution)

Job description

Frederick County Government is seeking a Legal Office Associate III (Child Support Division) to perform advanced legal administrative and case management work in support of attorneys within the State’s Attorney’s Office. The role requires coordinating complex case files, drafting pleadings, and maintaining multiple case management systems while handling sensitive information with confidentiality.

A strong knowledge of Maryland legal procedures and court rules is essential.