Senior Lease Administrator

Federal Realty Investment Trust; North Bethesda (MD); On-site; USD 80,000 - 95,000; Full time

Job summary

Federal Realty Investment Trust in North Bethesda, MD, is seeking a Senior Lease Administrator to manage day-to-day portfolio administration, including lease abstraction, billing, and ensuring lease compliance post-signing.

You will liaise between landlords and tenants, collaborating with internal teams to support your portfolio and optimize lease-related processes. Strong communication, organizational, and multitasking skills are essential.

Qualifications

• 3+ years of lease administration experience, preferably in retail real estate.
• Excellent ability to interpret and apply lease language.
• Highly organized with the ability to work independently and as part of a team.

Responsibilities

• Abstract and maintain lease data for new and existing leases in the portfolio.
• Prepare and distribute lease and rent commencement letters.
• Prepare and send annual rent increase notifications.
• Process account adjustments and perform reconciliations.
• Generate monthly rent rolls and bill tenant charges.
• Maintain co-tenancy schedules and monitor related requirements.
• Track and manage critical lease dates and deadlines.
• Support base rent collections.
• Respond to tenant inquiries and correspondence.
• Coordinate with co-sourcing partners on projects.

Skills

Lease administration

Organizational skills

Communication

Multitasking

Tools

JDE Property Management

Salesforce

Adobe

Excel

Word

Job description

Federal Realty Investment Trust is a proven leader in the ownership, operation, development and redevelopment of premium retail real estate in the country's best markets. We consider ourselves one of the most innovative and dynamic real estate companies with which one can work. Interested candidates who research Federal Realty will learn about our high quality community shopping center and mixed use property portfolio. Federal Realty’s well-respected real estate investment and management team delivers a significant combination of both modest and large, value-add investments; being part of the team that conceives of and delivers these investments is very rewarding. While Federal Realty is one of the largest publicly traded real estate investment trusts in the country, as measured by the value of our assets, we function and operate more like a small company. Team members with initiative and proven ability get involved in many facets of executing Federal’s business plan. We encourage you to follow Federal Realty Investment Trust on LinkedIn.

We are currently seeking a Senior Lease Administrator to join our Lease Administration team at our corporate office in North Bethesda, Maryland. In this role, you will manage the day-to-day administration of a portfolio of properties, including lease abstraction and billing activities. You will serve as a key liaison between the landlord and tenant, helping ensure compliance with lease provisions once agreements are executed. This role also partners closely with internal teams, providing clear communication and support related to your assigned portfolio.

Responsibilities

• Abstract and maintain lease data for both new and existing Leases for assigned portfolio
• Prepare and distribute lease and rent commencement letters
• Prepare and send annual rent increase notifications
• Process account adjustments and perform account reconciliations
• Generate monthly rent rolls and bill miscellaneous tenant charges
• Maintain co-tenancy schedules and monitor related requirements
• Track and manage critical lease dates and deadlines
• Support base rent collections
• Respond to tenant inquiries and correspondence
• Coordinate and collaborate with co-sourcing partners
• Prepare special billings and work on special projects
• Perform other duties as assigned

Qualifications

• 3+ years of lease administration experience required, preferably in retail real estate or property management
• Excellent ability to interpret, and apply lease language
• Highly organized with the ability to work independently and as part of a team
• Proven ability to manage multiple priorities and meet deadlines
• Intermediate Excel skills; proficiency in Word required; experience with JDE Property Management system preferred; working knowledge of Adobe and Salesforce a plus
• Excellent written and verbal communication skills

Salary Range: The typical base pay range is $80,000-$95,000 per year plus bonus. Salary is determined by job-related skills, experience, relevant education, certifications, and/or training.

Federal Realty Investment Trust is an Equal Opportunity / Affymptive Action employer. Federal values a diverse workforce and is committed to providing equal employment and advancement opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity or expression, genetics, or protected Veteran status.