Senior Lease Administrator

MCB Real Estate LLC; Baltimore (MD); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Lease Administrator to oversee lease documentation and financial reporting for a diverse portfolio of commercial properties. This role involves abstracting lease agreements, managing critical dates, and collaborating with various teams to ensure compliance and accuracy. The ideal candidate will have a strong background in commercial lease administration, exceptional analytical skills, and proficiency in lease management software. Join a forward-thinking company that values diversity and fosters a collaborative work environment, where your contributions will make a significant impact on the success of the organization.

Qualifications

• 5+ years in commercial lease administration required.
• Strong proficiency in MRI or similar lease management software.

Responsibilities

• Manage lease documentation and financial reporting for commercial properties.
• Ensure compliance with lease obligations and critical date tracking.

Skills

Commercial Lease Administration

Financial Reporting

Analytical Skills

Communication Skills

Legal Knowledge

Education

Associate’s Degree in Business or Real Estate

Tools

MRI Software

Lease Management Platforms

Job description

MCB Real Estate (“MCB”) is a privately held, fully integrated national real estate development and investment company based in Baltimore, MD. As a vertically integrated company with internal development, construction, and commercial property management divisions, MCB is involved in all facets of the real estate investment cycle. MCB manages approximately $3bn of real estate assets on behalf of its primarily institutional investment base.

MCB believes in merit-based employment decisions that provide equal access to all employees and applicants, including ensuring that this access prohibits unlawful discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Additionally, we are committed to fostering, cultivating, and preserving a workplace culture that respects each individual employee’s contribution to our workplace. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

This employment practice of ensuring equal access applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, layoff, termination, recall, transfer, leaves of absence, compensation and training.

JOB SUMMARY

The Senior Lease Administrator is responsible for managing lease documentation, financial reporting, tenant compliance, and lease-related billing for a portfolio that includes retail, office, industrial, mixed-use, and other commercial properties. This role requires a strong understanding of lease agreements, critical date tracking, operating expense and CAM reconciliations, and collaboration with property management, accounting, and leasing teams to ensure accuracy and compliance with lease terms.

JOB RESPONSIBILITIES – The following list of responsibilities is not an all-inclusive list of job responsibilities and other job-related duties may be added or changed at any time by MCB to support business needs.

Lease Administration & Data Management

1. Abstract and interpret lease agreements, amendments, and subleases to maintain accurate records.
2. Set up and update tenant information, lease status, and critical dates in lease management systems.
3. Track and manage critical lease dates (expiration, renewals, rent increases, notices, etc.) and work with property managers to ensure timely issuance of required notices.
4. Maintain accurate lease data in MRI, or other real estate management software.
5. Maintain accurate rent rolls for properties, ensuring all data is correct and accurate at all times.
6. Support lease compliance by ensuring lease obligations such as insurance, operating expense and CAM payments, tenant reimbursements, and required reporting are met.
7. Serve as a resource and assist property managers with lease-related questions and clarifications.

Financial Reporting & Reconciliations

1. Prepare and review operating expense, CAM, and real estate tax reconciliations to ensure accuracy and lease compliance.
2. Assist with rent variance analysis and rent roll reviews to confirm correct billing and tenant payments.
3. Ensure accurate recording and tracking of tenant payments and lease-related billbacks.
4. Work with accounting team to resolve billing discrepancies and track tenant payment status.
5. Maintain detailed records of monthly billings, tenant recoveries, base year calculations, expense stops, gross-ups, and CPI adjustments, and precise rent calculations.
6. Generate and distribute lease summaries for other company divisions as needed.
7. Prepare and calculate tenant recoveries on an as-needed basis as well as for annual budgeting purposes.

Lease Compliance

1. Serve as a key point of contact for property managers regarding lease obligations, billing questions, and compliance requirements.
2. Assist property managers in issuing lease-related notices, including rent increases, defaults, and critical lease events.
3. Work with Property Managers to ensure timely collection of rents and enforcement of lease terms.
4. Monitor percentage rent and gross sales reporting where applicable and ensure compliance with lease provisions.
5. Occasional travel to properties may be required for lease audits, tenant meetings, or inspections.

Due Diligence & Transaction Support

1. Assist in due diligence processes for acquisitions and dispositions, including preparing rent rolls and lease summaries.
2. Manage the estoppel and Subordination, Non-Disturbance, and Attornment (SNDA) agreement process.
3. Track tenant improvement (TI) allowances, lease termination obligations, and landlord work obligations.

Qualifications & Skills

1. Experience: Minimum of five years in commercial lease administration, preferably with office, retail, industrial, mixed-use, and special assets.
2. Technical Proficiency: Strong proficiency in MRI preferred, or comparable lease management platforms.
3. Financial Acumen: Experience with operating expense and CAM reconciliations, base year and expense stop calculations, gross-up calculations, and lease accounting principles.
4. Detail-Oriented: Strong analytical skills with the ability to review and interpret complex lease agreements.
5. Communication & Collaboration: Ability to work closely with property management, tenants, asset managers, and accounting teams.
6. Legal & Compliance Knowledge: Familiarity with lease law, real estate tax, Operating Expense and CAM reconciliations, and percentage rent calculations.
7. Education: Minimum of an Associate’s degree with focus in business, real estate, or a related field preferred.

Work Environment & Physical Requirements

1. Primarily office-based with extended periods of sitting, computer work, and document review and use of standard office electronic equipment including telephone.
2. Ability to effectively communicate both verbally and in writing; typing dexterity needed.
3. Minimal lifting (<20 lbs.), standing, climbing stairs.
4. Ability to independently travel by any mode of transportation to assigned properties.
5. Ability to work under deadlines and manage multiple tasks efficiently.

Term of Employment Notices: All job offers with MCB are contingent upon receipt of satisfactory background reports as allowed by applicable federal and state law based upon required job duties. Background checks may include consumer reports including, but not limited to, federal and state criminal, identity, credit, and driving record.

All employees are required as a term of employment with MCB to sign a Confidentiality Agreement.

Unless otherwise stated in the job posting, all posted positions are classified as full-time, regularly reporting in-person to an assigned work location.