Senior Leadership Executive Assistant | HR & Ops

Lgm-Pharma,-LLC; Boca Raton (FL); On-site; USD 75,000 - 95,000; Full time

Job summary

Lgm-Pharma,-LLC in Boca Raton, FL is seeking an Executive Assistant to support the Senior Leadership Team. The role requires high organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

You will handle calendar management, travel arrangements, expense reporting, HR coordination, and light finance tasks, while maintaining confidentiality and professional communication. Onsite work five days a week is expected.

Qualifications

• Minimum 7 years' experience as an Executive Assistant or similar role supporting senior leadership.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint and Excel).
• Comfortable using AI tools in daily work and eager to learn.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Detail-oriented and able to anticipate needs while prioritizing tasks.
• Professional demeanor and reliable work ethic.
• Excellent time management, organizational and communication skills.
• Ability to work onsite 5 days a week in Boca Raton, FL.

Responsibilities

• Executive Administrative support to Senior Leadership Team, Finance and HR including calendar management, meeting coordination, travel arrangements and expense reports.
• Prepare, organize and maintain executive materials such as agendas, PowerPoint presentations, reports and meeting documentation.
• Assist in coordination of Board of Director and Sales meetings, dinners, calls, scheduling, catering, logistics and lodging.
• Arrange hotel accommodations for offsite meetings, clients and visitors.
• Support HR with pre-employment and offer-related administrative tasks.
• Provide HR recruitment coordination support including ATS updates and interview scheduling.
• Support HR reporting and employee/contractor records maintenance.
• Coordinate onboarding activities and liaison with hiring managers on logistics.
• Support employee engagement logistics for company events and communications.
• Assist finance tasks such as sending client statements and analyzing travel expenses.
• Track Capital Expenditure approvals and assist with tax filings and investor communications.
• Manage day-to-day office operations and liaise with building management.

Skills

Microsoft Office

Discretion

Time management

Communication

Attention to detail

Tools

MS Office Suite

AI tools

Job description

Lgm-Pharma,-LLC in Boca Raton, FL is seeking an Executive Assistant to support the Senior Leadership Team. The role requires high organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

You will handle calendar management, travel arrangements, expense reporting, HR coordination, and light finance tasks, while maintaining confidentiality and professional communication. Onsite work five days a week is expected.