Senior IT Asset Management Administrator

Encova Mutual Insurance Group.; Columbus (OH); Hybrid; USD 77,450 - 123,921; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

401(k) Retirement Plan with 100% match

Paid Time Off and Holidays

Job summary

Encova Mutual Insurance Group is seeking a Senior IT Asset Management Administrator to lead the IT Asset Management (ITAM) program. Responsibilities include overseeing ServiceNow Hardware and Software Asset Management modules, ensuring data accuracy, and optimizing asset lifecycle processes.

The role offers a hybrid work schedule based in Columbus, Ohio, or Charleston, West Virginia, with competitive compensation and benefits.

Qualifications

• 4–7 years of experience in IT Asset Management or ServiceNow administration.
• Advanced hands-on experience with ServiceNow HAM and SAM modules.
• Strong understanding of IT hardware and software lifecycle processes.

Responsibilities

• Lead configuration improvements and lifecycle automation within ServiceNow ITAM.
• Oversee the full hardware lifecycle from request to disposal.
• Lead software entitlement management and compliance oversight.

Skills

IT Asset Management

ServiceNow administration

Data governance

Analytical skills

Communication skills

Education

Associate degree in technology related field

Tools

ServiceNow HAM

ServiceNow SAM

SCCM/Intune

JAMF

Job description

The salary range for this position is $77,450.00 - $123,921.00 annually, in addition to bonus and benefits. The salary range provided reflects the full compensation range for this job requisition.

Location: Columbus, Ohio or Charleston, West Virginia. This role follows a hybrid work schedule, and candidates must reside within a reasonable commuting distance of the assigned office location.

Recruitment is limited to U.S. states that Encova is registered to payroll: Connecticut, Delaware, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Kentucky, Maryland, Massachusetts, Michigan, Minnesota, Missouri, Nebraska, New Hampshire, New Jersey, North Carolina, Ohio, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, West Virginia, Wisconsin.

The Senior IT Asset Management Administrator serves as a subject‑matter expert and operational leader for Encova’s IT Asset Management (ITAM) program. This role provides advanced administration, governance, and optimization of Encova’s ServiceNow Hardware Asset Management (HAM) and Software Asset Management (SAM) modules.

Responsibilities

• ServiceNow ITAM Leadership & Administration
  • Serve as the primary technical and operational owner of Encova’s ServiceNow HAM and SAM modules.
  • Lead configuration improvements, workflow enhancements, and lifecycle automation within ServiceNow ITAM.
  • Ensure asset data accuracy through proactive monitoring, reconciliation, and governance controls.
  • Partner with ServiceNow platform owners to design scalable, maintainable ITAM solutions.
  • Lead integrations between ServiceNow and procurement, inventory, CMDB, and endpoint management systems.
  • Provide guidance and mentorship to junior ITAM staff and cross‑functional contributors.
• Hardware Asset Management (HAM)
  • Oversee and optimize the full hardware lifecycle: request, procurement, receipt, deployment, maintenance, recovery, and disposal.
  • Track laptops, desktops, peripherals, mobile devices, server compute equipment, network equipment, and other IT assets.
  • Coordinate with asset owners, procurement teams, and managed partners to ensure accurate lifecycle documentation, accountability, and compliance.
  • Establish and enforce asset tagging standards, stockroom processes, and chain‑of‑custody controls.
  • Lead vendor and partner coordination for asset fulfillment, logistics, and disposal.
  • Identify opportunities to reduce hardware loss, improve forecasting, and optimize refresh cycles.
• Software Asset Management (SAM)
  • Lead software entitlement management, license allocation, and compliance oversight within ServiceNow SAM.
  • Conduct advanced software reconciliation, optimization analysis, and cost‑reduction initiatives.
  • Oversee software request workflows, automated fulfillment, and approval governance.
  • Monitor unauthorized or unlicensed software usage and coordinate remediation with stakeholders.
  • Partner with application asset owners and the Procurement team to ensure compliant, cost‑effective software acquisition and lifecycle management.
  • Support vendor audits, true‑ups, and contract renewals with accurate, audit‑ready data.
• Governance, Reporting & Continuous Improvement
  • Develop and maintain dashboards, KPIs, and reporting for asset inventory, lifecycle health, compliance, and financial impact.
  • Lead internal controls, audit support, and regulatory compliance activities related to IT assets.
  • Document and refine ITAM processes, SOPs, and governance frameworks to ensure consistent execution.
  • Collaborate with Finance on asset valuation, depreciation, budgeting, and cost‑allocation strategies.
  • Drive cross‑functional initiatives to improve asset lifecycle efficiency, reduce risk, and enhance user experience.
  • Recommend and implement ITAM best practices, industry standards, and process improvements.

Qualifications

• Required
  • 4–7 years of experience in IT Asset Management, ServiceNow administration, or related IT operations roles.
  • Advanced hands‑on experience with ServiceNow HAM and SAM modules.
  • Strong understanding of IT hardware and software lifecycle processes, governance, and compliance.
  • Demonstrated ability to lead cross‑functional initiatives and influence process adoption.
  • Excellent analytical, documentation, and communication skills.
  • Proven ability to maintain high data accuracy and enforce data governance standards.
• Preferred
  • ServiceNow ITAM certifications (HAM Pro, SAM Pro, ITAM Fundamentals).
  • Experience designing or improving ITAM workflows, automation, and integrations.
  • Familiarity with SCCM/Intune, JAMF, or other endpoint management tools.
  • Strong understanding of software licensing models (Microsoft, Adobe, etc.).
  • Experience supporting vendor audits, compliance reviews, or IT governance programs.
  • Background in procurement, financial analysis, or vendor management related to IT assets.
  • Associate degree in technology related field or equivalent experience.

Benefits

• Competitive compensation package (salary + bonus + benefits).
• Health, Dental & Vision Insurance.
• Company‑provided life and income protection plans.
• Incentive bonus program.
• 401(k) Retirement Plan – 100% company match up to 7% of annual salary.
• Paid Time Off, Paid Holidays, Floating Holidays.
• Flexible Work Arrangements – hybrid and remote where applicable.

Encova Insurance has been evaluated in accordance with the Americans with Disabilities Act. We make every effort to reasonably accommodate disabilities so that candidates can perform the essential functions of this position. Candidates who need accommodation are encouraged to seek it.

Encova Insurance is an EOE/E-Verify employer.