Senior IP Litigation Legal Administrative Assistant (Hybrid)

Blossom HR; San Jose (CA); Hybrid; USD 107,000 - 116,000; Full time

Job summary

Blossom HR seeks a proactive Litigation Legal Administrative Assistant with 7+ years of experience to support attorneys and paralegals in IP litigation in Downtown San Jose. The role manages court filings, calendars, document prep, and workflow for 3+ professionals.

Key duties include drafting and formatting filings, e-filing across Bay Area and Federal courts, keeping deadlines, organizing trial materials, and assisting with billing and client communications.

Qualifications

• 7+ years of experience as a litigation legal administrative assistant.
• Hands-on experience with Federal Court e-filing procedures, rules, and calendaring.
• Advanced proficiency in Word, Outlook, Excel, and PowerPoint.
• Ability to manage multiple priorities with minimal supervision.
• Location: Downtown San Jose, CA for a 4-day in-office schedule.

Responsibilities

• Document Preparation & Formatting: Format, proofread, and edit complex litigation documents for State and Federal court filings. Create Tables of Authority (TOA), Tables of Contents (TOC), and perform document redlining.
• E-Filing & Court Rules: Manage electronic court filings across Bay Area State Courts, Federal Courts (CM/ECF), and Appellate Courts in strict adherence to procedural rules.
• Calendaring & Deadline Tracking: Calculate, track, and maintain attorney calendars for court hearings, trial dates, discovery deadlines, and depositions.
• Trial & Hearing Logistics: Organize evidence, exhibits, briefs, appendices, and trial binders. Coordinate court reporters and assist with meeting preparation.
• Administrative & Billing Support: Support attorneys with timekeeping, expense report tracking, travel arrangements, client communications, vendor invoice approvals, and receivables monitoring.
• General Office Support: Handle incoming mail, maintain electronic/physical case files, and offer coverage for administrative team members.

Skills

Litigation support

Federal Court e-filing

Strong organizational skills

Self-motivated

Education

Legal Secretary Certificate

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Blossom HR seeks a proactive Litigation Legal Administrative Assistant with 7+ years of experience to support attorneys and paralegals in IP litigation in Downtown San Jose. The role manages court filings, calendars, document prep, and workflow for 3+ professionals.

Key duties include drafting and formatting filings, e-filing across Bay Area and Federal courts, keeping deadlines, organizing trial materials, and assisting with billing and client communications.