Senior Human Resources Administrator

Stanford University; Palo Alto (CA); On-site; USD 46,838 - 53,726; Full time

Job summary

Stanford University’s Department of Anesthesiology, Perioperative, and Pain Medicine is seeking a highly organized HR professional (Senior Human Resources Administrator) to support a broad range of HR functions, including talent acquisition, employee relations, compensation and benefits, and HR transactions.

This role emphasizes operational leadership and policy guidance in a fast-paced, collaborative environment.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.
• APHR or SHRM-CP / PHR preferred.
• Strong computer skills and ability to handle confidential information.

Responsibilities

• Compensation and benefits: process basic and complex transactions per university policies.
• Disability and Leaves / Worker’s Comp: answer questions and coordinate with specialists.
• HRIS/People Analytics: data entry, reporting, and audit readiness.
• Performance Management: support annual appraisal process and inquiries.
• Talent Acquisition: support postings, screening, scheduling, and onboarding.
• Transactions: support high-volume HR transactions per SOPs.
• Advise on documentation requirements to meet legal needs.
• Maintain personnel records and HR files.
• May supervise other staff and manage workload.

Skills

Interpersonal skills

Attention to detail

Strong communication

Confidentiality

Time management

Education

Bachelor’s degree preferred

Associate Degree with 2 years HR experience

Tools

Microsoft Office

Google Suite

Smartsheets

Job description

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University’s School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education.

The Department of Anesthesiology, Perioperative, and Pain Medicine is seeking a highly organized and customer-focused HR professional (Senior Human Resources Administrator) to support a broad range of human resources functions, including talent acquisition, employee relations, compensation and benefits, disability and leave administration, performance management, HR transactions, and compliance reporting. This role serves as a key resource for faculty, managers, and staff by serving as first point of contact and providing guidance on HR policies and processes and ensuring compliance with university policies and employment regulations. The ideal candidate for this confidential position will bring a positive, solutions-oriented approach, strong computer and communication skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced and collaborative team environment. This Senior HR Administrator may serve as the operational lead for specific HR processes and services. Serves as an HR policy and process expert, escalating to more senior HR team members and subject matter experts as necessary. This position is 90% operational and 10% consultative.

At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health.

Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department.

For more information on our department, please see our website: https://med.stanford.edu/anesthesia.html

Duties Include

• Compensation and benefits: Process basic and complex compensation and benefits-related transactions, ensuring adherence to university policies and guidelines. May assist managers with basic to complex compensation and benefits questions, escalating to senior HR team members as needed.
• Disability and Leaves / Worker's Comp: Answer routine questions and explain applicable disability/leave (DLS) and workers’ compensation (WC) procedures to employees and managers. Generate related correspondences. Coordinate with DLS and/or WC specialists when appropriate.
• HRIS/People Analytics: Support data entry and record retention. Regularly report on HR metrics utilizing the HCM system for purposes of compliance and audit. May create customized reports as requested.
• Performance Management: Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms. Assist with inquiries related to the performance management program and technology as needed.
• Talent Acquisition: Support the candidate experience including job postings, screening candidates, interview scheduling, collecting rater feedback, disposition of candidates, etc. Assist in coordinating the onboarding and exit processes for staff. Liaise with central university offices as needed.
• Transactions: Support high volume HR transactions using standard operating procedures and university guidelines for multiple types of HR transactions, including hiring, personnel changes, reclassifications and related activities.
• Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.
• Maintain personnel and human resources-related files.
• May serve as a team lead. Oversee day-to-day work of other staff including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, onboarding new staff, and providing performance review input.
• Maintain consistency with and support Stanford HR policies, procedures and requirements, and applicable local, state, and federal laws.
• Participate and foster an inclusive workplace culture where all employees feel valued, respected, and empowered.

Qualifications

Desired Qualifications

• Bachelor’s degree preferred
• HR and Recruiting experience a plus
• Advanced computer skills (Microsoft Office, Google Suite, Smartsheets)
• Experience in higher education is a plus

Education & Experience (required)

Associate Degree and 2 years of relevant human resources experience or combination of education and relevant experience.

Knowledge, Skills And Abilities (required)

• Behavioral competencies: Refer to competencies for HR Support.
• Technical competencies:
  • Strong accuracy and attention to detail; strong proficiency with business applications, Microsoft Office suite, Google suite, Smartsheets etc.; demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion. Basic ELR experience preferred.

Certifications & Licenses

APHR or SHRM-CP / PHR preferred

PHYSICAL REQUIREMENTS

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
• Rarely kneel/crawl, operate foot and/or hand controls.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

Travel on campus to schools/units, out of town.

WORK STANDARDS

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.

The expected pay range for this position is $33.53 to $38.95 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.