Senior HR & Operations Specialist

Movance; Mountain View (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Movance Inc., a Silicon Valley technology consulting startup, is seeking a highly organized Senior HR & Operations Specialist to own day-to-day HR administration, payroll execution, and Sunnyvale office operations in a fast-paced environment.

This IC role reports to the Founder & CEO and requires full professional fluency in English and Mandarin, strong California labor-law knowledge, and hands-on experience with HRIS tools such as Gusto or Rippling.

Qualifications

• Bilingual fluency in English and Mandarin is required to support cross-border operations.
• Solid knowledge of California labor laws, including wage-and-hour compliance.
• Hands-on experience with HRIS tools such as Gusto, Rippling, or similar systems.
• Proficiency with Google Workspace, Microsoft 365, Slack and digital documentation tools.

Responsibilities

• HR & Compliance Administration: Onboarding/offboarding, I-9 verifications, and confidential personnel records management per federal and California regulations.
• Payroll & Time Tracking: Bi-weekly payroll administration, time-card audits, and compliance with CA overtime and meal/rest rules.
• Office & Facilities Management: Manage Sunnyvale office logistics, equipment orders, vendor contracts, and facilities coordination.
• Cross-Border Operational Support: Support executives with scheduling, vendor communications across time zones, and translation/formatting tasks.

Skills

Bilingual English-Mandarin

HR operations

Payroll administration

Office management

Executive support

Tools

Gusto

Rippling

Google Workspace

MS Office 365

Slack

Job description

Movance Inc. is a Silicon Valley technology consulting firm delivering high-impact AI advisory and digital transformation solutions for enterprise clients.

Position Overview

We are seeking a highly organized, proactive Senior HR & Operations Specialist to manage our day-to-day HR administration, payroll execution, office operations, and executive support. This is an Individual Contributor (IC) role reporting directly to the Founder & CEO, ideal for a professional who thrives in a fast-paced, bilingual tech startup environment.

Key Responsibilities

HR & Compliance Administration: Oversee employee onboarding/offboarding, process I-9 verifications, maintain confidential personnel records, and ensure strict adherence to federal and California labor regulations.

Payroll & Time Tracking: Administer bi-weekly payroll via HR platforms, audit hourly employee time-card records, and ensure full compliance with California non-exempt overtime, double-time, and mandatory meal/rest break rules.

Office & Facilities Management: Manage daily Sunnyvale office logistics, order IT equipment and office supplies, liaise with property management, and coordinate vendor contracts.

Cross-Border Operational Support: Assist executive leadership with administrative scheduling, vendor communications across time zones, document translation/formatting, and special operational projects.

Qualifications & Requirements

Experience: 3-5+ years of progressive HR operations, office management, or executive support experience (tech startup or professional services background preferred).

Bilingual Proficiency: Full professional fluency in both English and Mandarin (written and spoken) is required to support cross-border operations and stakeholders.

Labor Law & Payroll Knowledge: Solid working knowledge of California employment laws, particularly non-exempt wage-and-hour compliance, as well as hands-on experience with systems like Gusto, Rippling, or similar HRIS tools.

Technical Skills: Proficient in Google Workspace, Microsoft Office 365, Slack, and digital documentation tools.

Work Authorization: Valid U.S. work authorization required (US Citizen, Green Card, or H-1B transfer).