HR Manager, Office Management

Jobtailor; Boston (MA); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobtailor is seeking an experienced Senior HR/Operations professional to lead US HR, payroll, and finance functions for a distributed team. You will manage onboarding/offboarding, employment records, and compliance across states, while coordinating with immigration counsel on visa sponsorship.

You will also own budgeting, expenses, vendor management, and process improvements to scale operations as the US team grows, in a remote-first environment with an HQ abroad.

Qualifications

• 8+ years of HR, finance, and/or office/administrative leadership experience.
• Startup or fast-scaling company experience preferred.
• Hands-on US payroll and benefits administration via Gusto or similar.
• Knowledge of US multi-state employment law, wage/hour, exempt/non-exempt classifications, and leave/PTO policies.
• Experience drafting and managing offer letters, employment contracts, and employee records.
• Experience with budget tracking, expense tools, and corporate card programs.
• Based in the US and authorized to work there.
• Excellent written and verbal English communication skills.
• Comfort working autonomously in a distributed, remote-first team with HQ abroad.
• Experience supporting US immigration processes (H-1B, O-1, Green Card).
• Prior experience in a deep-tech, hardware, or scientific startup.

Responsibilities

• Oversee US HR operations for the team, including onboarding/offboarding, records, and as first point of contact for HR matters.
• Manage US payroll and benefits administration with Gusto and external partners.
• Prepare, issue, and maintain offer letters, contracts, and amendments for US employees.
• Own US fiscal administrative tasks: budget tracking, expenses, vendor invoices, and corporate card programs.
• Coordinate with external HR, payroll, and legal/immigration partners to maintain US compliance.
• Support US immigration/visa sponsorship processes with counsel.
• Organize US team events, offsites, and team-building activities.
• Continuously improve HR, finance, and administrative processes as the US team grows.

Skills

HR Operations Management

US Payroll Administration

US Employment Law Compliance

Budget Tracking and Reporting

Immigration/Visa Process Support

Education

Bachelor's degree in HR or related field

Tools

Gusto

Expense Tools

Corporate Card Programs

Job description

• Own day-to-day HR operations for the US team, including employee questions, onboarding/offboarding, records, and serving as the first point of contact for HR matters
• Manage US payroll and benefits administration via Gusto and external partners, including annual benefits renewal and open enrollment
• Prepare, issue, and maintain offer letters, contracts, and amendments while ensuring compliance with state-specific employment requirements
• Own financial administration for the US subsidiary, including budget tracking and reporting, expense management, corporate card programs, and vendor/invoice follow-up
• Liaise with external HR, payroll, and legal/immigration partners to maintain US entity compliance
• Support H-1B, O-1, and green card sponsorship processes alongside immigration counsel
• Organize US team events, offsites, and team-building activities
• Continuously improve HR, finance, and administrative processes as the US team grows

Requirements

• 8+ years of experience in HR, finance, and/or office/administrative management
• Ideally includes experience in a startup or fast-scaling company
• Hands-on experience running US payroll and benefits administration (Gusto or similar)
• Working knowledge of US employment law across multiple states, including wage and hour rules, exempt/non-exempt classification, and leave/PTO policies
• Experience drafting and managing offer letters, employment contracts, and employee records
• Experience with budget tracking, expense tools, and corporate card programs
• Based in the US and authorized to work there
• Excellent written and verbal English communication skills
• Comfort working autonomously in a distributed, remote-first team with an HQ abroad
• Experience supporting US immigration/visa processes
• Prior experience in a deep-tech, hardware, or scientific startup

Core Competencies

Demonstrates extensive experience in HR operations, payroll management, and compliance with US employment law, while effectively managing financial administration and supporting immigration processes. Proven ability to enhance HR and administrative processes in a fast-paced, remote-first environment.

Highest-signal resume keywords

• HR Operations Management
• US Payroll Administration
• US Employment Law Compliance
• Budget Tracking and Reporting
• Immigration/Visa Process Support

Hard Skills

• Payroll Management
• Benefits Administration
• Offer Letter Drafting
• Employment Contract Management
• Budget Tracking
• Expense Management
• Vendor Management
• Compliance Management
• Gusto
• US Employment Law

Soft Skills

• Excellent Communication Skills
• Autonomous Work Style
• Team Collaboration
• Event Organization
• Process Improvement

Industry Keywords

• Deep-Tech Startup
• Hardware Startup
• Scientific Startup
• Employee Records Management
• H-1B Sponsorship
• O-1 Sponsorship
• Green Card Sponsorship

Tools & Technologies

• Gusto
• Expense Tools
• Corporate Card Programs