Senior HR Operations Coordinator

Kirkland & Ellis; Chicago (IL); On-site; USD 76,000 - 95,000; Full time

Benefits offered by this job

Healthcare

Paid time off

Retirement plan

Learning and development

Job summary

Kirkland & Ellis in Chicago is seeking a Senior HR Operations Coordinator to maintain employee data, support HR processes, and deliver excellent service across the firm. The role emphasizes data accuracy, PeopleSoft mastery, and handling high-volume transactions, lifecycle changes, and payroll-related tasks while supporting onboarding and benefits.

Candidates should have a bachelor’s in HR or related field and at least 3 years in HR Operations; strong analytical, confidential data handling, and

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.

Responsibilities

• Manage high-volume HR transactions in the firm's PeopleSoft HCM system.
• Process lifecycle changes: hires, promotions, transfers, terminations, benefits enrollments.
• Maintain demographic and personal data with high confidentiality and accuracy.
• Develop deep knowledge of PeopleSoft workflows and HR processes for issue resolution.
• Support payroll-related processes and deadlines.
• Assist with onboarding programs and benefits administration.
• Generate HR reports and perform data audits across HR, Payroll, Benefits.

Skills

Analytical skills

Problem solving

Attention to detail

Organizational skills

Customer service

Multitasking

Education

Bachelor's degree in HR/Business Administration or related field

Tools

PeopleSoft

Excel (Pivot Tables, VLOOKUP/XLOOKUP)

Microsoft Office

Job description

What You’ll Do

We are seeking a detail-oriented and highly organized Senior HR Operations Coordinator to join our Human Resources team. In this role, you will play a critical part in maintaining the accuracy and integrity of employee data, supporting HR operational processes, and delivering exceptional service to employees and stakeholders across the organization.

The ideal candidate thrives in a fast-paced environment, possesses strong analytical and problem-solving abilities, and is passionate about operational excellence and data accuracy.

HR Operations & HRIS Management

• Manage high-volume, accurate HR transactions within the Firm\'s Human Capital Management (HCM) system, PeopleSoft.
• Process complex employee lifecycle changes, including new hires, rehires, promotions, transfers, compensation updates, benefits enrollments, and terminations.
• Maintain employee demographic and personal data, ensuring the highest standards of data integrity, accuracy, and confidentiality.
• Develop deep knowledge of PeopleSoft functionality, workflows, and HR business processes to support effective issue resolution and operational excellence.
• Support payroll-related processes and adhere to critical payroll deadlines.
• Assist with annual and cyclical HR initiatives, including onboarding programs and benefits administration activities.

Reporting & Compliance

• Generate HR reports and queries to support operational and business needs.
• Conduct data audits and validations across HR, Payroll, and Benefits systems, identifying and resolving discrepancies.
• Maintain accurate documentation, employee records, and supporting audit materials.

Process Improvement & Team Support

• Support testing, upgrades, system enhancements, and implementation activities within PeopleSoft.
• Progressively develop into a subject matter expert for assigned HR Operations processes and HRIS functionality.
• Assist with onboarding and training new team members and, over time, serve as a trusted resource for system processes, best practices, and data governance standards.
• Conduct quality reviews of HR transactions to ensure compliance with established procedures and data standards.
• Manage employee inquiries through the HR Operations shared inbox, providing timely and professional support.
• Lead troubleshooting efforts and recommend process improvements that enhance efficiency, accuracy, and the overall employee experience.

What You’ll Bring

Required Qualifications

• Bachelor\'s degree in Human Resources, Business Administration, or related field, or equivalent combination of education and experience.
• Minimum of 3 years of HR Operations, HRIS, or HR data management experience.
• Strong understanding of employee lifecycle processes and HR data administration.
• High level of discretion and ability to handle confidential information.
• Exceptional attention to detail and organizational skills.
• Strong customer service orientation and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Technical Skills

• Advanced Microsoft Excel skills, including:
  • Pivot Tables
  • VLOOKUPs/XLOOKUPs
  • Data analysis and reporting
• Experience working with HRIS platforms; PeopleSoft experience preferred.
• Proficiency with Microsoft Office applications.

Key Success Factors

• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to develop effective working relationships across all levels of the organization.
• Commitment to accuracy, quality, and continuous improvement.
• Collaborative mindset and willingness to support team goals.

Compensation

The base salary range below represents the low and high end of the salary range for this position in Chicago. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.

Compensation Range:

Chicago: $76,000 - $95,000

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