Senior HR Generalist (Miami, FL)

Associated Energy Group; Miami (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

4 weeks PTO + 6 holidays

Health, Dental & Vision Insurance

Life Insurance

6% 401K match

Job summary

Associated Energy Group, LLC (AEG Fuels) seeks a Senior HR Generalist in Miami, FL to lead onboarding, HRIS administration, reporting, benefits, and change management for the U.S. workforce.

You will manage data accuracy, collaborate with cross-functional teams, and drive efficient HR processes while ensuring compliance and strong service to employees and managers.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 5–8 years of progressive HR experience, preferably in a Senior HR Generalist role supporting a U.S. workforce.
• Hands-on HRIS administration with strong ADP Workforce Now proficiency.
• Experience managing onboarding and employee lifecycle processes from hire to separation.
• Experience administering U.S. employee benefits with brokers and carriers.
• Strong HR reporting and data analysis, advanced Excel.
• Knowledge of federal, state, and local employment requirements including Form I-9.
• Experience with HR system implementations and change management.
• Excellent attention to detail, confidentiality, and communication skills.
• PHR or SHRM-CP certification preferred.

Responsibilities

• Coordinate the complete onboarding process for U.S. employees, including preemployment requirements, I-9, orientation, and benefits enrollment.
• Partner with Recruiting, hiring managers, Payroll, IT, and other teams to ensure a timely start for new hires.
• Administer ADP Workforce Now and other HR systems with hires, terminations, job changes, and reporting.
• Maintain accurate employee records and conduct HRIS audits to reconcile data across HR, payroll, benefits, and recruiting.
• Prepare recurring and ad hoc HR reports on headcount, turnover, onboarding, benefits, compliance, and workforce metrics.
• Administer U.S. employee benefit programs, including enrollment, life events, open enrollment, deductions, and broker coordination.
• Support change management by creating communications, job aids, training materials, and implementation plans.
• Monitor adoption of HR changes, gather feedback, and adjust as needed for clarity and consistency.
• Document and improve HR workflows, SOPs, forms, and system processes to reduce manual work.
• Process lifecycle changes (promotions, transfers, leaves, reporting changes, offboarding) with proper documentation.
• Serve as a resource on policies, benefits, HR systems, and employee relations; escalate complex issues when needed.
• Support performance management cycles, communications, compliance reviews, audits, and required reporting for the U.S. workforce.

Skills

ADP Workforce Now

HR reporting

Data analysis

Communication

Education

Bachelor's degree in Human Resources or related field

Tools

ADP Workforce Now

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior HR Generalist (Miami, FL)

Miami, FL, US

2 days ago Requisition ID: 1193

Company Description:

Associated Energy Group, LLC (AEG Fuels) is a global aviation fuels and services supply chain management company. The company’s core business is the marketing and financing of fuel supply and logistics solutions for the world’s largest airlines, militaries, and corporate operators.

AEG Fuels serves its clients through a network of longstanding relationships with subcontracted parties around the world. Customers are afforded the benefits of negotiated fuel and throughput pricing based on AEG Fuel’s aggregate volume within a network of over 3,000 airports as well as the company’s specialized expertise in delivering products safely and on-time.

AEG Fuels is dedicated to providing comprehensive support and unparalleled 24/7 service around the world. 50 different nationalities are represented on AEG’s team and with offices in Miami, Toluca, Medellin, Sao Paolo, London, Dubai, Singapore and Shanghai the company combines a global presence with a local touch.

AEG Core Values:

• Excellence & Teamwork
• Respect & Trust
• Always Do What's Right

Job Overview:

The Senior HR Generalist supports AEG's domestic workforce across the United States, with primary responsibility for employee onboarding, HRIS administration, HR reporting, benefits administration, and HR change management. This role helps ensure that employee data, processes, and communications are accurate, timely, and consistent throughout the employee lifecycle.

The ideal candidate is a hands on HR professional with strong ADP Workforce Now experience, advanced reporting capabilities, and a service-oriented approach to supporting employees and managers. This individual must be organized, detail oriented, and comfortable managing several HR processes and projects at the same time.

Responsibilities:

• Coordinate the complete onboarding process for U.S. employees, including preemployment requirements, new hire documentation, Form I-9 completion, orientation, benefits enrollment, system setup, and new hire follow up.
• Partner with Recruiting, hiring managers, Payroll, Information Technology, and other internal teams to ensure new employees are prepared for a successful and timely start.
• Administer ADP Workforce Now and other HR systems by processing new hires, terminations, job and compensation changes, reporting updates, employment status changes, and other employee transactions.
• Maintain accurate employee records and conduct regular HRIS audits and data reconciliations to identify and correct discrepancies across HR, payroll, benefits, and recruiting systems.
• Prepare recurring and ad hoc HR reports related to headcount, turnover, hiring, onboarding, benefits, compliance, and other workforce metrics; analyze the data to identify trends and support business decisions.
• Administer U.S. employee benefit programs, including new hire enrollments, qualifying life events, terminations, open enrollment, employee questions, eligibility audits, deduction and invoice reconciliations, and coordination with brokers and carriers.
• Support change management for new HR systems, policies, programs, and processes by preparing communications, job aids, training materials, and implementation plans.
• Monitor adoption of HR changes, gather feedback, address questions, and recommend adjustments that improve understanding and consistency.
• Document and improve HR workflows, standard operating procedures, forms, and system processes to reduce manual work and strengthen service delivery.
• Process employee lifecycle changes, including promotions, transfers, leaves of absence, reporting changes, and offboarding, while maintaining complete and timely documentation.
• Serve as a resource to employees and managers regarding company policies, benefits, HR systems, and routine employee relations matters, escalating complex issues when appropriate.
• Support performance management cycles, employee communications, compliance reviews, audits, required reporting, record retention, and other recurring HR programs for the U.S. workforce.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 5 to 8 years of progressive Human Resources experience, preferably in a Senior HR Generalist or comparable role supporting a U.S. workforce.
• Hands on experience administering an HRIS, with strong proficiency in ADP Workforce Now preferred.
• Demonstrated experience managing employee onboarding and employee lifecycle processes from hire through separation.
• Experience administering U.S. employee benefits and working with brokers, carriers, payroll teams, and employees to resolve benefit issues.
• Strong HR reporting and data analysis skills, including advanced proficiency in Microsoft Excel and experience preparing workforce reports.
• Working knowledge of federal, state, and local employment requirements, including Form I-9, employee recordkeeping, leave administration, and benefits compliance.
• Experience supporting HR system implementations, process changes, policy rollouts, or other change management initiatives.
• Excellent attention to detail, judgment, confidentiality, organization, and follow through, with strong written and verbal communication skills.
• HR certification such as PHR or SHRM-CP is preferred.

What We Offer:

• Competitive salary package
• 4 weeks of PTO to start + 6 paid holidays
• Health, Dental & Vision Insurance through United Health Care (UHC)
• Life Insurance through The Hartford
• 6% match on 401K
• A collaborative and innovative work culture.