Senior HIM Specialist

CHI St Joseph's Health; Park Rapids (MN); On-site; USD 52,000 - 76,000; Full time

Job summary

CHI St. Joseph’s Health in Park Rapids, MN is seeking an HIM Specialist to safeguard patient data and oversee the end-to-end medical records lifecycle. You will ensure accuracy, privacy, and regulatory compliance while collaborating with clinicians and staff in a fast-paced environment.

The role emphasizes documentation imaging, chart analysis, data integrity, and information release, with a strong focus on HIPAA and HIM best practices within Electronic Medical Records systems.

Qualifications

• High School Diploma or GED equivalent.
• 1–3 years of HIM experience in acute care or progress toward RHIT/RHIA.
• Experience with EMR systems and HIM software applications.
• Strong knowledge of HIPAA, HITECH, and regulatory standards.

Responsibilities

• Document Imaging: oversee imaging lifecycle from prep to quality review.
• Chart Analysis: audit records for completeness and regulatory compliance.
• Data Integrity: maintain MPI accuracy and resolve duplicates.
• Workflow Support: reconcile rejected orders and streamline completion.
• Release of Information: process ROI requests accurately and securely.
• Compliance Oversight: support HIPAA and regulatory procedures.

Skills

Attention to detail

Regulatory compliance knowledge

Strong communication

Education

Associate’s in Health Information Management

RHIT certification (preferred)

RHIA certification (preferred)

Tools

EMR systems

HIM software applications

Job description

Job Summary and Responsibilities

As anHIM Specialist, you will serve as a critical guardian of patient data, ensuring the integrity, accuracy, and availability of health records throughout their entire lifecycle. You will act as a subject matter expert within the department, supporting clinical providers and internal stakeholders while upholding the highest standards of regulatory compliance and patient privacy.

Every day will See you managing complex workflows in a fast-paced environment. You will be responsible for the end-to-end management of medical records—from high-volume document imaging and technical chart analysis to resolving data discrepancies within the Master Patient Index. You will spend your day proactively identifying documentation gaps, collaborating with medical staff to ensure chart completion, and handling sensitive information requests with precision and confidentiality.

To thrive in this role, You must be an independent problem-solver with a meticulous eye for detail. You should possess a deep understanding of HIPAA regulations and HIM best practices, coupled with the ability to navigate complex electronic health record systems. You are the type of professional who takes pride in accuracy, communicates effectively with clinical teams, and remains composed and organized when managing multiple competing priorities.

Responsibilities:

• Document Imaging: Oversee the full imaging lifecycle, including preparation, scanning, indexing, and rigorous quality review.
• Chart Analysis: Audit medical records for completeness; identify and manage provider deficiencies in accordance with regulatory requirements.
• Data Integrity: Maintain the accuracy of the Master Patient Index (MPI) by investigating and resolving duplicate records and data mismatches.
• Workflow Support: Partner with providers to reconcile rejected orders and streamline the medical record completion process.
• Release of Information: Process ROI requests efficiently and accurately, ensuring strict adherence to legal and organizational privacy standards.
• Compliance Oversight: Serve as a departmental resource for HIPAA and regulatory compliance, ensuring all record-handling procedures meet institutional standards.

Job Requirements

Required:

• High School Diploma or GED equivalent.
• 1–3 years of professional experience, with a minimum of 2 years specifically in Health Information Management (HIM) within an acute care or complex healthcare environment OR progress towards an RHIT or RHIA certification, OR enrollment in a healthcare-related or business degree program with relevant work experience.
• Demonstrated experience working within Electronic Medical Record (EMR) systems and specialized HIM software applications.
• Strong working knowledge of HIPAA, HITECH, and medical record regulatory standards.
• Experience with electronic medical record (EMR) systems and HIM applications required.

Preferred:

• Associate’s in Health Information Management, Health Informatics, or a related health field.
• Current RHIT (Registered Health Information Technician) or RHIA (Registered Health Information Administrator) credential.
• Registered Health Information Administrator.
• Registered Health Information Technician.

Where You'll Work

CHI St. Joseph’s Health of Park Rapids, part of CommonSpirit Health, is an award-winning, 25-bed critical access hospital located in the heart of lake country. Fully accredited by The Joint Commission, we offer a full range of services including 24/7/365 Emergency Department and Level IV Trauma Center, hospitalist program, testing, surgery, orthopedics, rehabilitation, and more so that you can experience better health.

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S., from clinics and hospitals to home-based care and virtual care services, CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources, CommonSpirit is committed to building healthy communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happen, both inside our hospitals and out in the community.

CHI St. Joseph's Health provides you with the same level of care you provide for others. We care about our team members' well-being and offer benefits that complement work/life balance.