Senior Higher-Ed Event Coordinator

Fowler College of Business at San Diego State University; San Diego (CA); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health coverage

Tuition fee waiver

Generous time off

Retirement plan

Job summary

The College of Arts and Letters at San Diego State University is seeking an Event Coordinator to independently plan and execute a diverse portfolio of college events, including donor gatherings, lectures, conferences, and symposia, from concept through on-site execution and post-event follow-up.

Working from the Dean’s Office, the role partners with college leadership, development and communications teams, academic units, campus partners, vendors, and external stakeholders.

Qualifications

• Bachelor's degree in a related field and two years of relevant experience; advanced degree may substitute.
• Experience planning events in a higher education, nonprofit, or advancement environment.
• Familiar with budgeting, purchasing, and financial systems in complex organizations.
• Experience coordinating catering, staffing, and vendor services within policy guidelines.

Responsibilities

• Independently manage events from concept to completion with timelines and run-of-show documents.
• Coordinate venues, catering, AV, accessibility, facilities, parking, and external vendors.
• Partner with Development and University Relations on donor and VIP events.
• Develop budgets, monitor expenditures, and manage contracts and payments.
• Serve as on-site operational lead, directing staff and resolving issues.
• Maintain clear communications with leadership, sponsors, campus partners, and vendors.
• Ensure compliance with university policies and accessibility requirements.

Skills

Event planning

Vendor coordination

Budget management

Donor relations

Communication

Education

Bachelor's degree

Job description

The College of Arts and Letters at San Diego State University is seeking an Event Coordinator to independently plan and execute a diverse portfolio of college events, including donor gatherings, lectures, conferences, and symposia, from concept through on-site execution and post-event follow-up.

Working from the Dean’s Office, the role partners with college leadership, development and communications teams, academic units, campus partners, vendors, and external stakeholders.