Hybrid Event Coordinator: Donor & Academic Events

California State University, Chico; San Diego (CA); Hybrid; USD 55,000 - 81,000; Full time

Benefits offered by this job

Generous Time Off

Retirement benefits (CalPERS)

Health Coverage

Education Support: CSU tuition waivers

Job summary

San Diego State University seeks an experienced Event Coordinator to independently plan and execute a diverse portfolio of college events, from donor gatherings to lectures and conferences. You will partner with leadership, development, and communications teams to ensure successful on-site execution and post-event follow-up.

The role requires strong organization, judgement, and collaboration across campus partners, vendors, and external stakeholders, with a focus on accessibility and compliance.

Qualifications

• Bachelor's degree in a related field and two years of relevant experience.
• Experience planning events in higher education, nonprofit, or advancement contexts.
• Familiarity with budgeting, purchasing, and financial systems used in universities.
• Ability to coordinate catering, venues, AV, and vendor services.
• Experience working with diverse stakeholder groups including leadership, faculty, students, and staff.
• Knowledge of ADA and accessibility best practices for events.

Responsibilities

• Plan and execute a diverse portfolio of events from concept to on-site execution.
• Coordinate venues, catering, AV, accessibility, staffing, and vendors.
• Collaborate with development and university relations on donor events.
• Develop budgets, monitor expenditures, and manage contracts and payments.
• Lead on-site operations and troubleshoot during events.
• Maintain clear communications with sponsors, campus partners, and teams.

Skills

Event planning in higher ed/nonprofit/

Budgeting & purchasing

Vendor management

Stakeholder collaboration

Donor/alumni engagement

ADA accessibility knowledge

Education

Bachelor's degree in a related field

Job description

San Diego State University seeks an experienced Event Coordinator to independently plan and execute a diverse portfolio of college events, from donor gatherings to lectures and conferences. You will partner with leadership, development, and communications teams to ensure successful on-site execution and post-event follow-up.

The role requires strong organization, judgement, and collaboration across campus partners, vendors, and external stakeholders, with a focus on accessibility and compliance.