Senior Grants Management Specialist

University of New England; Biddeford (ME); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health and dental coverage

Retirement plan match up to 8%

Generous paid time off and holidays

Job summary

The University of New England in Biddeford, Maine, seeks a Senior Grants Management Specialist to manage post-award accounting, compliance and financial services for grants from Federal, State and Private sources. Responsibilities include interpreting grant awards, budgeting, invoicing, financial reporting and ensuring compliance with funding agencies and university policies.

UNE offers a comprehensive benefits package, opportunities for professional development, and collaborates with the Office

Qualifications

• Bachelor’s degree and at least 3 years post-award grant accounting experience.
• Experience processing complex financial transactions and preparing monthly/annual reporting.
• Knowledge of federal and state regulations affecting grants.
• Proficiency with databases, spreadsheets, and word processing software.

Responsibilities

• Review grant contracts to understand scope, funding requirements, and budgets.
• Prepare grant set up documents and budgets in Banner, and record receivables and deferred revenue.
• Approve post-award expenditures and prepare invoices/billings.
• Prepare federal and state financial reporting submitted to funding agencies.
• Provide guidance to PIs and grant staff to ensure compliance with funding agencies and university policies.
• Assist with audits and reporting needs of the Post Award area.

Skills

Grant accounting

Regulatory compliance

Financial reporting

Budgeting

Banner system

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

Banner

Excel

Report writing

Job description

The Senior Grants Management Specialist performs accounting, compliance and financial services functions for programs funded by grants (Federal, State and Private sources) or special revenue as well as general university business. These functions include interpreting the post-award aspects of grant award notifications, preparing and recording grant budgets, actual v. budget reporting, invoicing for assigned awards, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal funding requirements, provide guidance and leadership to PI and related staff to ensure proper compliance with funding agencies, billing and collections, journal entries, financial grant reporting including reconciliation and preparation of financial reports for granting authorities, assist in the preparation of the annual Uniform Guidance and MAAP financial compliance statements audit.

About The University of New England UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.

Educational benefits:

• UNE tuition waiver for employees, spouses, and domestic partners.
• UNE tuition waiver for dependents of employees with 1 year of full-time service.
• 50% tuition reduction if less than 1 year of full-time service.

For more information about our outstanding benefits, please visit: UNE Benefits Overview

Responsibilities

• Reviews grant contracts to understand the scope of the work, funding requirements, budgets and to ensure the expenditures incurred are necessary to fulfill the grant requirements.
• Recognizes that each grant has varying conditions and requirements (including unique compliance, budgeting, accounting and financial reporting requirements) and accurately interprets and organizes for those varying complexities and differences.
• Prepares grant set up documents for creation of grant index and fund within Banner, prepares annual and project budgets as well as entries to record the grant receivable and deferred grant revenue.
• Approves Post Award grant expenditures received from Accounts Payable and Payroll.
• Prepares invoices/ billings and collects funds for the support of restricted fund expenditures.
• Prepares journal entries and reconciliations for month-end close or other periods.
• Serves as backup to Grants Accounting and Compliance Manager and Grant Staff Accountant when needed.
• Assists in preparation of effort reports for Federal and State awards.
• Prepares various reports for Principal Investigators including budget forecasting, and estimating any carry-over of funds from one year to the next.
• Prepares Federal and State Financial reporting submitted to funding agencies.
• Provides quality customer service and technical guidance to the principal investigators/their grant administrators/Colleges/Centers to ensure proper and timely expenditure of grant funds in compliance with the funding agencies and university policies.
• Works collaboratively and effectively with the Office of Sponsored Programs.
• Prepares Post Award ad-hoc reports and related surveys as needed for members of the UNE community.
• Assists Grants Accounting and Compliance Manager in preparing reports and workpapers required for both UG and MAAP audits.
• Assists with the reporting writing needs of the Post Award area.
• Actively pursues professional development to stay current with related audit, federal regulations, and state laws, as well as publications, workshops or seminars on grants or special revenues.
• Seeks efficiencies in operations including Banner, reporting, and workflow processes.
• Possesses an understanding of the Federal regulations under the Uniform Guidance established by the U.S. Office of Management and Budget (OMB).
• Supervises Grant Staff Accountant
• Performs other related duties as assigned.

Qualifications

Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field, and at least 3 years of experience with post award grant accounting or a combination of education and experience from which comparable compliance knowledge and skills have been acquired.

• Experience processing complex financial transactions, ensuring compliance with legal or contractual requirements, record keeping and preparation of monthly, quarterly, and/or annual reporting.
• Working knowledge of federal and state regulations related to area of responsibility.
• Proficiency in various computer applications including comprehensive databases, report writing, spreadsheets and word processing software.
• Ability to work independently and as part of a team
• Ability to analyze source documents to extract account data for the preparation of entries and reconciliation of accounts.
• Excellent interpersonal skills, ability to provide a high level of customer service and establish and maintain effective interdepartmental communications and relationships.
• Detail oriented.