Senior Grants and Contracts Officer (Administrative Analyst/Specialist-Exempt II)

Acord (association For Cooperative Operations Research And Development); Fullerton (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking university as a Senior Grants and Contracts Officer, where you will play a pivotal role in securing funding for innovative research and projects. This position offers a unique opportunity to work closely with faculty and staff, ensuring compliance with regulations while fostering a collaborative environment. You will lead proposal development, negotiate contracts, and provide essential training to enhance the university's research initiatives. If you're passionate about education and have a knack for navigating complex administrative processes, this role is perfect for you, allowing you to make a significant impact in a vibrant academic community.

Qualifications

• Bachelor's degree and four years of related experience required.
• Strong knowledge of administrative policies and regulations essential.

Responsibilities

• Provide support for proposal development and submission processes.
• Negotiate and draft grants and contracts for university projects.

Skills

Analytical Skills

Communication Skills

Problem Solving

Project Management

Negotiation Skills

Education

Bachelor's Degree

Master's Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Cayuse S2S

Adobe Acrobat DC

Job description

Senior Grants and Contracts Officer (Administrative Analyst/Specialist-Exempt II)

Classification: Administrative Analyst/Specialist-Exempt II

Department: Research and Sponsored Projects

Salary Range: $5,537 - $7,405 per month

Appointment Type: Ongoing

Time Base: Full Time

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving workforce needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities.

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in-demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values.

About the Position:
The Office of Research and Sponsored Projects (ORSP) works with other units throughout campus to seek external support for faculty research, scholarship, creative activity, and institutional projects that support the educational and service mission of the university. ORSP staff assist with proposal development, proposal submission, contract negotiation, and post-award support, and help to assure that research and sponsored programs are conducted in accordance with the highest ethical and regulatory standards. We seek an exceptional individual to join our team as the Senior Grants and Contracts Officer (Administrative Analyst/Specialist-Exempt II).

Under the general direction of the Associate Director of Grants and Contracts (OGC) and functioning as part of the OGC team, the Senior Grants and Contracts Officer provides high-quality support and customer service to faculty, staff, and funding agency representatives. Serves as the lead/primary contact for selected colleges or campus units in preparing, reviewing, and submitting proposals to ensure compliance with applicable federal, state, and local laws and regulations and university policies. Provide advice and assistance to faculty, administrators, and staff with all aspects of proposal preparation, including but not limited to interpretation and clarification of Sponsor guidelines, budget development and review, completion of required forms, assurances and certifications, collection of necessary or pertinent data, and compilation of and review of proposal components for consistency and compliance with sponsor guidelines. Identify areas of risk and concern before proposal submission and ensure timely submission of accurate proposals. Coordinates the campus approval processes for proposals via Cayuse S2S and other pertinent pre-award documents.

Drafts, reviews, analyzes, negotiates, and recommends grants, cooperative agreements, contracts, and other agreements for acceptance by the CSU Fullerton Auxiliary Services Corporation (ASC) on behalf of the university. Provides training for faculty and staff in all pre-award processes and procedures. Completes registration to appropriate sponsor systems as needed. Issues account for faculty, administrators, and staff to appropriate sponsor systems such as eRA Commons, NSF Research.gov, and e-grants. Assists in logistical preparation for various campus-wide events, workshops, and meetings. Serves as the lead in drafting and updating complex contracts and various other bilateral agreements, including non-financial agreements such as Memorandum of Understandings, Material Transfer Agreements, and Non-Disclosure Agreements.

Serves as OGC lead in drafting, issuing, and negotiating sub-awards/subcontracts to other institutions and coordinating ASC's acceptance of these sub-awards/subcontracts. Manage the sub-award issuance process; educate individuals on campus regarding sub-recipient regulations and policies. Collaborate with the Sponsored Programs Compliance Officer to discuss subcontract procedures, participate in policy updates, and update sub-award forms to comply with university and sponsor guidelines as needed. Other duties as assigned.

Essential Qualifications:
Bachelor's degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:
Master's Degree. Certified Research Administrator (CRA). Five years of related experience in a pre-award or post-award office at a university or research institute. Experience negotiating contracts, including identifying problematic language, crafting alternate language, and contract compliance. Extensive experience reviewing sponsor guidelines/Request for Proposals, preparing complex budgets, and compiling and submitting responsive proposals. Extensive experience in the issuance, review, and negotiation of sub-agreements to various types of organizations. Extensive experience in preparing complex budgets involving multiple disciplines. Extensive experience completing federal forms (i.e. SF 424 R&R, R&R budget, current and pending support, etc.) and submission to Grants.gov and Research.gov. Extensive experience in issuance, review, analysis, and negotiation of complex contracts, cooperative agreements, and other bilateral agreements, including crafting alternate language to comply with university policies. Knowledge of 2 CFR 200 (Uniform Guidelines), federal and state regulations, including federal contract terms (Federal Acquisition Regulation and Defense Federal Acquisition Regulation Supplement). Knowledge of federal agency policies including, but not limited to, Public Health Service, National Science Foundation, Department of Energy, Department of Defense, Department of Education, and NASA. Extensive computer applications experience in Cayuse S2S, Microsoft 365 (Outlook, Word, Excel, Teams), Adobe Acrobat DC, Zoom, and Dropbox. Extensive experience with electronic research administration systems including but not limited to Research.gov, eRA Commons, Grants.gov, ASSIST, JustGrants, NSPIRES, etc. Proven strong writing skills, specifically in Research Administration. Excellent interpersonal skills and ability to work under pressure of short deadlines and multiple projects.

Application Deadline: Mar 20, 2025 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/546401/senior-grants-and-contracts-officer-administrative-analystspecialistexempt-ii