Senior Grants Administrator — Remote, Budget & Impact

American Heart Association; Cape Coral (FL); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, vision

Employer retirement match

Paid time off and holidays

Job summary

The American Heart Association is seeking a Senior Grant Administrator to coordinate the strategic execution of a grant-funded department, translating program goals into budgets, systems, and processes. This role leads budget reporting, compliance, and cross-functional collaboration to ensure timely grant deliverables and strong outcomes.

Based in the Dallas area with home-based options, you may supervise others and work across finance, legal, operations, and fundraising teams to optimize

Qualifications

• Bachelor's degree or equivalent experience.
• 5 years of meaningful experience.
• Required Skills: Accounting, Analytical Thinking, Attention to Detail, Budgeting, CRM Management, Collaboration, Contract Management, Data Analysis, Effective Communication, Financial Analysis, Financial Reporting, Fundraising, Grant Compliance, Grant Management, Grant Management Software, Grant Research, Grant Writing, Honesty And Integrity, Interpersonal Relationships, Non‑Profit Reporting, Problem Solving, Project Management, Request For Proposal (RFP), Scheduling, Time Management

Responsibilities

• Integrates grant requirements into the program and monitors processes. Develops and maintains internal records and systems to support program management. Monitors budgets and spending, collaborates with financial management staff; responsible for all budget reporting, including forecasting and reporting on variances. Provides relevant analysis as needed.
• Coordinates program budget development and facilitation in collaboration with Mission Advancement, the Office of Funded Programs, and leadership teams, ensuring alignment with funder expectations and internal controls.
• Monitor budgets and expenditures, analyze financial activity (including procurement, contracts, and vendor invoices), and provide variance reporting, forecasting, and reconciliation guidance. Supports fiscal integrity and alignment with grant objectives.
• Coordinates work with key internal stakeholders within and across staff functions, including but not limited to finance, legal, operations, development, advocacy, and business technology. Ensures that activities function within the parameters of the American Heart Association policy.
• Develop and maintain internal systems, controls, and documentation to support audit readiness and effective program management.
• Act as the Voices technology coordinator, partnering with American Heart Association Business Technologies to optimize systems and tools supporting grantmaking and reporting.
• Build and maintain strong relationships with internal teams, external partners, and grantees to enable collaboration and high‑quality outcomes.
• Lead or contribute to cross‑functional initiatives and project teams requiring coordination, analysis, and change management.
• Contributes to operational planning for grant‑making efforts through innovation and system enhancements that improve transparency, reduce burden, and strengthen overall grant‑making effectiveness.
• Provide guidance, coaching, and oversight to team members and cross‑functional partners; may serve in a team lead or player/coach capacity.

Skills

Accounting

Analytical Thinking

Attention to Detail

Budgeting

CRM Management

Collaboration

Contract Management

Data Analysis

Effective Communication

Financial Analysis

Financial Reporting

Fundraising

Grant Compliance

Grant Management

Grant Management Software

Grant Research

Grant Writing

Honesty And Integrity

Interpersonal Relationships

Non‑Profit Reporting

Problem Solving

Project Management

Request For Proposal (RFP)

Scheduling

Time Management

Education

Bachelor's degree or equivalent experience

Tools

Grant Management Software

CRM Systems

Job description

The American Heart Association is seeking a Senior Grant Administrator to coordinate the strategic execution of a grant-funded department, translating program goals into budgets, systems, and processes. This role leads budget reporting, compliance, and cross-functional collaboration to ensure timely grant deliverables and strong outcomes.

Based in the Dallas area with home-based options, you may supervise others and work across finance, legal, operations, and fundraising teams to optimize