Senior Grants Accountant

YWCA of Western New York, Inc.; Buffalo (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

YWCA of Western New York, Inc. seeks a Senior Grant Accountant to manage complex grant accounting, budgeting, forecasting and reporting for a mission-driven nonprofit.

You will handle accounts payable/receivable, payroll support, and financial statements for board meetings, ensuring compliance with grantor regulations and internal controls. The role emphasizes collaboration, accuracy, and timely analysis; prior nonprofit grant accounting experience is preferred and proficiency in Microsoft

Qualifications

• Bachelor's degree in Accounting or Finance (preferred), or Business Management/Analytics/Administration, or equivalent work experience
• 5+ years' related work experience
• Experience in Fund or Grant Accounting
• Must possess a detailed understanding of how to account for segregated/restricted funds and their aggregate impact on cash flow and development activities

Responsibilities

• Track and report allocations across programs and reporting periods; perform fund accounting and reporting
• Process biweekly payroll and maintain payroll records
• Prepare monthly financial statements for board meetings
• Develop budgets, forecasts and cash-flow reports; monitor segregated funds
• Assist with audits and regulatory reporting; provide data for management
• Monitor grant budgets and ensure funds are expended per regulations
• Provide information to Senior Management, auditors and stakeholders

Skills

Detail oriented

Analytical thinking

Communication

Multi-tasking

Team collaboration

Education

Bachelor's degree in Accounting or Finance

5+ years related experience

Tools

Microsoft Office

PC competencies

Job description

We're seeking a detail-oriented and mission-driven Senior Grant Accountant to manage financial operations for YWCA of Western New York. This role is ideal for someone who thrives in a collaborative environment, enjoys solving complex financial challenges, and is passionate about community impact.

Overview:

Serves as accountant for YWCA of Western New York, providing accounting & payroll support across the organization. Performs financial and accounting functions including accounts payable, accounts receivable, grant accounting and reporting, retirement plan reporting, budgeting, forecasting, tax and audit preparation, board and financial reporting and other ad hoc financial analysis.

Primary Responsibilities:

• Responsible for tracking and reporting complex allocations across multiple programs, projects, and reporting periods. Perform daily, monthly, quarterly and annual fund accounting and reporting procedures.
• Work on the accounting team responsible for payroll administration. This includes biweekly processing, maintaining personnel payroll records within the payroll system, and ensuring payroll system functionality for compliance with governance and retirement reporting.
• Journal entries and cash reconciliations.
• Develops budgets, forecasts and cash-flow reports. Monitors expenses related to segregated funds within the organization. Tracks allocations for pledges and services provided in-kind to YWCA of Western New York.
• Responsible for problem resolution and data interpretation, perform variance analysis and ensures timely submission of reports.
• Prepare monthly financial statements for board meetings and management presentations.
• Alert Senior Management of potential shortfalls and other fiscal issues.
• Prepares, analyzes and reviews financial, tax and regulatory information. Supports outside audit and tax preparation work.
• Serve as a primary contact for grant administration financial reporting and any closeout functions.
• Creates and analyzes financial reports, monitors grant budgets and develops efficient accounting procedures in accordance with applicable law.
• Ensures adherence to guidelines and policies and that grant funds are expended in compliance with federal, state, and local grantor agency regulations.
• Performs technical research using multiple sources of information and suggests insightful conclusions.
• Provides information to Senior Management, auditors and other interested parties while ensuring the quality of data being requested.
• Adheres to financial controls.
• Participates in special projects and cross-functional initiatives. Interacts with personnel across the organization to communicate results/changes.
• Ensures success through shared responsibility of team workload to achieve department/project objectives (volume, quality, timeliness and end results).
• Understand, adhere, and contribute to improvement/timeliness of deliverables and process efficiency.
• Understand and adhere to the Company's risk and regulatory standards, policies and controls in accordance with the Company's Risk Appetite. Identify risk-related issues needing escalation to management.
• Promote an environment that reflects the YWCA of Western New York brand.
• Complete other related duties as assigned.

Education and Experience Required:

• Bachelor's degree in Accounting or Finance (preferred), or Business Management/Analytics/Administration, or equivalent work experience
• 5+ years' related work experience
• Experience in Fund or Grant Accounting
• Must possess a detailed understanding of how to account for segregated/restricted funds and their aggregate impact on the organization's cash flow and development activities

Education and Experience Preferred:

• Experience in preparing budgets and financial reports for Government compliance requests
• Has a demonstrated interest in community impact and social services
• Highly proficient in Microsoft Office and PC Competencies
• Detail oriented, with advanced problem-solving skills
• Creative and analytical with excellent verbal and written communication skills
• Demonstrated ability to multi-task while prioritizing workload
• Demonstrated ability to work independently with a supporting history of accomplishing results
• Experience with a recognized non-profit organization a plus

Working Model/Location:

• Eligible candidates must live within commuting distance to our YWCA of Western New York office

YWCA of Western New York is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $70,000.00 - $80,000.00 Annual (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.