Senior Grant Specialist

Rosendin Electric, Inc; Tempe (AZ); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

ESOP - Employee Stock Ownership

401 K

Annual bonus program

17 PTO days per year + 10 holidays

Medical, Dental, Vision Insurance

Job summary

Rosendin Foundation seeks a Senior Grants Specialist to manage the full grant lifecycle with a focus on compliance, data integrity, and continuous process improvement. You will partner with volunteer committees, finance, communications, and Rosendin leadership to drive effective grantmaking and community impact.

This hybrid role based in South Tempe, AZ requires strong analytical skills, meticulous recordkeeping, and the ability to translate policy into action while supporting foundation mission

Qualifications

• Bachelor's degree in nonprofit management, business administration, or related field preferred.
• 5-7 years of nonprofit grants management or related grantmaking experience.
• Experience implementing CRM Grant Making systems (Blackbaud/Raisers Edge Grantmaker).
• Experience supporting nonprofit organizations and foundations in mission-driven work.

Responsibilities

• Review inquiries, applications, approvals, payments, reporting, and closeout activities.
• Lead implementation and updates of CRM grantmaking systems and related workflows.
• Ensure data integrity, monitoring compliance, and documentation across grants lifecycle.
• Interpret and apply grant administration policies, procedures, and governance requirements.
• Collaborate with finance, communications, and leadership to support impact reporting and stakeholder engagement.
• Prepare reports and dashboards for leadership and committees.

Skills

Grants administration

CRM systems

Data analysis

Attention to detail

Project management

Education

Bachelor's degree in Nonprofit Management

Tools

Blackbaud Raisers Edge Grantmaker

Job description

Why Rosendin?

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Committed. Innovative. Engaged. If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest employee-owned electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

Your Next Opportunity

The Senior Grants Specialist plays a critical role in ensuring the integrity, effectiveness, organization, implementation, and continuous improvement of The Rosendin Foundation's grantmaking operations. Reporting to the Executive Director, this position provides operational management, accountability, and administrative leadership across the full grant lifecycle, from initial inquiry and application review through approval, payment, reporting, and closeout. Serving as The Rosendin Foundation's primary internal resource for grants administration, the Senior Grants Specialist manages and oversees grantmaking policies, processes, systems, compliance requirements, reporting, and data integrity. This role partners closely with volunteer grant committees, finance, communications, Rosendin leadership, and community partners to drive, guide, and ensure effective and efficient grantmaking practices are consistently and continually followed based on established policies, procedures, and guidelines; regulatory compliant; well-documented, and continually aligned with the Foundation's mission and values. This position is ideal for a detail-oriented, systems-minded professional who combines operational excellence with a collaborative and service-focused approach. The successful candidate will bring strong analytical capabilities, sound judgment, process improvement expertise, and the ability to build trusted relationships across a diverse stakeholder network while supporting meaningful community impact. This is a hybrid position based in South Tempe, Arizona.

What You'll Do

• Review, process, and ensure internal/external compliance for all grant inquiries, applications, approvals, payments, reporting requirements, and grant closeout activities.
• Own and lead implementation of CRM Grant Making systems (ie: Blackbaud/Raisers Edge Grantmaker) as well as updates, management, administration, documentation, and communication.
• Manage and oversee grants management systems that include ensuring system functionality and compliance, accurate documentation, reporting, and data integrity.
• Serve as the Foundation's internal first point of contact for interpreting, applying, and ensuring grant administration policies, procedures, and operational inquiries are internally/externally compliant as well as continually evolving and aligning with the Foundation's mission and values.
• Ensure grantmaking activities comply with Foundation guidelines, corporate foundation regulations, governance requirements, and internal policies and recommend areas of improvement.
• Develop, maintain, and recommend/implement operational process improvements in standardized grant tracking, reporting, and recordkeeping processes.
• Manage and track proactive grant deadlines, reporting requirements, and payment schedules to ensure timely completion of grant obligations.
• Manage and provide proactive direction to volunteer grant committee members throughout the grant review process to ensure both internal/external policies/procedures are followed, including application guidance, system navigation, and administrative support.
• Partner with finance teams to ensure accurate, timely, and consistent grant payment processing, reconciliation, budget tracking, and fiduciary oversight.
• Collaborate with communications and Foundation leadership to support grant announcements, impact reporting, and stakeholder engagement efforts.
• Generate and analyze data/information reports to synthesize/summarize information, identify trends/outliers, and recommend areas of opportunity/improvement that support leadership decision-making and ongoing program evaluation.
• Identify and recommend opportunities for process improvements, operational efficiencies, and technology enhancements related to grant administration.
• Partner and collaborate with IT to own and lead implementation and optimization of grants management technology platforms and related workflows.
• Maintain grant files and records in accordance with Foundation policies, audit requirements, and record retention standards.
• Prepare reports, dashboards, summaries, and presentations for the Executive Director, leadership teams, and volunteer committees.
• Provide administrative and operational support for Foundation initiatives, fundraising events, and special projects as needed.

The duties and responsibilities are intended to describe the general nature and scope of work performed by this position. This is not all-encompassing, and other duties may be assigned based on the position role within the Foundation and company.

What You'll Need to Be Successful

• Demonstrated strong understanding of grants administration and foundation operations across the full grant lifecycle.
• Demonstrated experience managing grantmaking processes, systems, workflows, reporting, and compliance requirements.
• Demonstrated experience and strong knowledge of grants management databases and CRM platforms.
• Demonstrated strong experience with Blackbaud/Raisers Edge Grantmaker is required.
• Manage volunteer teams with professional tenacity.
• Exceptional attention to detail with strong organizational and project management skills.
• Strong data/information analysis experience that drives and supports informed decision-making, including synthesizing/summarizing information, identifying trends/outliers, and recommending areas of opportunity/improvement.
• Strong understanding and application of data integrity, reporting accuracy, and records management principles.
• Ability to prioritize multiple projects and adapt effectively and efficiently to changing business and operational needs.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated strong problem-solving skills and sound professional judgment.
• Demonstrated ability to collaborate and partner effectively with leadership, volunteers, community partners, and cross-functional teams.
• Service-oriented Foundation driven mindset with the ability to provide guidance and support to grant applicants and volunteer committee members.
• Proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and Teams.
• Commitment to continuous improvement, operational excellence, and mission-driven work.

What You Bring To Us

• Bachelor's degree in Nonprofit Management, Business Administration, Public Administration, Communications, Philanthropy, or a related field preferred.
• 5-7 years of experience in nonprofit grants management, corporate foundation administration, philanthropy operations, or related grantmaking functions.
• Demonstrated experience in leading successful implementation of at least 1-2 CRM Grant Making systems, especially Blackbaud/Raisers Edge Grantmaker Experience administering grants management systems and serving as a primary system user.
• Experience supporting nonprofit organizations, foundations, charitable giving programs, or community investment initiatives preferred.
• Demonstrated success working in collaborative, mission-driven, and high-accountability environments.
• Equivalent combinations of education, training, and relevant experience will be considered

Travel

Limited travel may be required based on Foundation programs, volunteer events, fundraising activities, community engagement opportunities, and business needs. Occasional attendance at Foundation-sponsored events, committee meetings, and community partner functions may be required.

Working Conditions

Hybrid work environment based in South Tempe, Arizona. Primarily office-based work with periodic attendance at community events, fundraising activities, and Foundation programs. Frequent use of computers, telephones, and virtual collaboration tools. General work environment includes sitting for extended periods, standing, walking, typing, carrying, pushing, and bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning. Noise levels are typically low to moderate. Occasional lifting of up to 20 lbs.

You Matter - Our Benefits

• ESOP - Employee Stock Ownership
• 401 K
• Annual bonus program based upon performance, profitability, and achievement
• 17 PTO days per year plus 10 paid holidays
• 3 days of paid sick leave each year
• 3 days of paid Bereavement leave each year
• 3 days of paid Jury Duty
• Medical, Dental, Vision Insurance
• Bonding Leave Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre-tax Flexible Spending Plans (Health and Dependent Care)
• Charitable Giving Match with our Rosendin Foundation

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

Established in 1919, Rosendin prides itself in building quality electrical and communications installations, and bringing value to our clients. We take great pride in building-up the people within our company and the communities where we work and live. We foster a culture of diversity, inclusion, and shared ownership, as the largest employee-owned company in our industry. Our customers lead some of the most complex construction projects in the nation and continually come to us for our expert knowledge, scalability, quality, and innovation. Most importantly, our customers turn to us for partnership - because they deserve a team as committed, connected and engaged as they are. Your success is our success.